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Role Description

We are looking for a proactive and highly organized Marketing Associate to support a growing service-based business with marketing coordination, community outreach, and operational support. This role acts as a right-hand partner to the business owner and goes beyond basic administrative tasks. The ideal candidate thinks ahead, stays organized, and helps reduce decision fatigue by bringing solutions and structured recommendations.

• Support local marketing initiatives
• Coordinate partnerships with nearby businesses
• Research events
• Assist with scheduling and planning activities

Key Responsibilities

• Local Marketing & Event Research
  • Research local events, expos, wellness/fitness collaborations, bridal shows, and community opportunities
  • Maintain a rolling 60-day marketing and event calendar
  • Present curated recommendations with cost and ROI estimates
• B2B Outreach & Partnerships
  • Draft and send professional outreach emails to local businesses
  • Track follow-ups and maintain a partnership pipeline
  • Coordinate cross-promotions, pop-ups, and perk swaps
• Giveaway & Vendor Research
  • Source branded marketing giveaways
  • Compare vendors, pricing, MOQs, and turnaround times
  • Present 2–3 organized options with cost breakdowns
• Scheduling & Owner Support
  • Build and manage weekly staff schedules
  • Track PTO, coverage gaps, and overtime risk
  • Coordinate event dates and partnership meetings
  • Manage owner calendar and protect focus time
  • Provide weekly priority summaries

Requirements

• Strong English communication skills (B2 or higher preferred)
• Ability to work PST business hours
• Highly organized with strong follow-up and documentation skills
• Comfortable communicating with external partners and vendors
• Ability to work independently and manage multiple priorities

AI & Tools (Required)

• Comfortable using AI tools to work faster and better, such as:
• Using ChatGPT (or similar AI tools) to draft outreach emails, summarize notes, create checklists, and speed up research
• Turning messy info into clear calendars, follow-up trackers, and action plans
• Basic comfort with tools like Google Workspace and project trackers (Trello/Asana/Monday are a plus)

Preferred Experience

• Experience as a Virtual Assistant, Marketing Assistant, Coordinator, or Administrative Assistant
• Outreach/partnership support or appointment-setting experience
• Event research or event coordination experience
• Familiarity with CRM or project management tools (HubSpot, GoHighLevel, Trello, Asana, Monday, etc.)
• Experience supporting small businesses or service-based companies

Work Schedule

• 10–20 hours per week
• Fully remote
• Opportunity for growth and expanded responsibilities