• The contractor will provide accounting and financial operations support to the Finance team. • Services include supporting day-to-day accounting processes, assisting with payroll administration, maintaining accurate financial records, and contributing to monthly close activities. • The contractor will work closely with the Accounting Manager and other members of the Finance team to ensure accurate transaction processing, organized documentation, and compliance with established financial procedures. • Record and code accounts payable transactions in QuickBooks Online, ensuring invoices, receipts, and reimbursements are complete, properly approved, and accurately coded. • Process vendor payments through Bill.com and maintain supporting documentation. • Reconcile Bill.com activity to QuickBooks Online monthly. • Prepare and issue customer invoices and maintain accounts receivable schedules. • Track incoming payments and assist with receivable monitoring. • Review vendor expenditures for appropriate classification, including identification of prepaid expenses. • Maintain vendor records and documentation. • Maintain contractor expense logs and monthly reporting. • Maintain invoicing and deliverable tracking schedules related to grants and contracts. • Prepare and initiate payroll processing in coordination with the payroll provider and Human Resources. • Support payroll reconciliations and documentation. • Assist with payroll allocations across projects and funding sources. • Prepare IT allocations across grants and projects to support cost distribution. • Process retirement and HSA contributions. • Support workers’ compensation reporting. • Assist with management of payroll tax accounts and coordination of quarterly and annual filings. • Maintain state tax exemption certificates. • Assist with annual retirement plan reconciliations. • Support staff with timesheet entries in BigTime and ensure accurate allocation of hours across grants and contracts. • Administer Brex credit card processes including receipt compliance and transaction coding. • Run missing-receipt reports and maintain receipt tracking. • Update QuickBooks Online with supporting receipts and documentation. • Serve as a point of contact for employee reimbursements including travel, office supplies, and professional development expenses. • Support key components of the monthly close process including reconciliation of accounts such as AR, AP, prepaid expenses, and accrued liabilities. • Prepare routine journal entries including accruals, prepaid adjustments, and reclassifications. • Assist with financial reporting support and variance analysis preparation. • Ensure invoices received before month-end cutoff are entered or accrued appropriately. • Maintain organized digital financial records to support audits and grant reporting. • Monitor contract end dates in Airtable and assist with grant and contract closeout processes. • Maintain organized digital filing systems for financial documentation. • Follow established policies and procedures and support compliance with internal controls and accounting standards. • Assist the Finance team with documentation required for external audits and financial reporting.