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Role Description

The Analyst for Vendor Management is responsible for overseeing the full lifecycle of vendor relationships—from onboarding through offboarding—ensuring alignment with organizational goals, budgetary controls, risk mitigation, and regulatory compliance. This role will serve as the central point of contact for vendor oversight, working cross-functionally with Finance, Legal, IT, and business units to optimize vendor performance and safeguard enterprise interests.

Principal Responsibilities

• Vendor Lifecycle:
  • Design, build and lead end-to-end vendor processes including onboarding, coordination of contract execution, performance monitoring, and offboarding.
  • Maintain a centralized vendor master file with active coordination across departments.
• Budget and Financial Oversight:
  • Collaborate with the Chief Technology Officer and then with Finance where needed to monitor vendor spending, ensure budget adherence, and support cost optimization initiatives.
  • Manage the Capitalization of internal and external colleagues where their roles are marked for evaluation and build and execute these quarterly requirements.
  • Develop and continuously improve reporting capabilities for Upper Management to track budget deviations across business units.
• Vendor Relationship Management:
  • Serve as the primary tactical liaison for strategic vendors, fostering long-term partnerships and resolving conflicts.
• Risk and Compliance:
  • Perform vendor risk assessments and categorize vendors by criticality and exposure.
  • Ensure compliance with internal policies and external regulations (e.g., NYDFS).
  • Coordinate due diligence efforts and manage third-party risk questionnaires.
  • Oversee the overall execution of the Third-Party Risk Management Program.
• Process Improvement and Governance:
  • Develop and implement vendor management policies, procedures, and governance frameworks.
  • Support audits and provide documentation for regulatory reviews and internal controls.

Qualifications

• Bachelor’s degree in business administration, Information Technology, Finance, Supply Chain, or related field.
• 5+ years of experience in vendor management, procurement, or compliance.
• Strong understanding of contract negotiation, vendor performance metrics, and risk frameworks.
• Excellent verbal and written communication, analytical, and project management skills.
• Ability to work independently and manage multiple vendor relationships simultaneously.
• Strong planning, structure and analytical skills.
• Must have ability to collaborate and solve difficult problems, combining the ability to prioritize and function well in a dynamic environment.
• Ingrained sense of accountability and ownership.
• Continuous drive for learning, pushing technical limits, and finding new solutions.
• Experience with GRC tools and third-party risk platforms is a plus.
• Adaptability and growth mindset. Thrives in a collaborative environment and continuously seeks opportunities for improvement.

Special Working Conditions

• Fast-paced environment.
• Must be able to interact effectively with various levels of management.
• Must be able to adapt and implement new control procedures as necessary.
• Must be able to proactively and effectively communicate status updates to upper management as required.
• Remote work capability with secure and reliable internet connection.

Technical, Computer, And System-Specific Skills Required

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn any other appropriate program or software system used by the firm as necessary.
• Proficiency in Microsoft Office Suite: Expert level in Microsoft Word for document creation, formatting, and template management.
• Document Management Systems: Experience with SharePoint, or similar platforms for document storage, collaboration, and version control.