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Role Description

The Executive Coordinator plays a central role in supporting the operational efficiency of leadership and internal teams. This role focuses on organization, coordination, and follow-up across multiple operational activities. The Executive Coordinator ensures that information flows efficiently between teams, that priorities are tracked, and that key operational tasks are executed in a structured manner.

This position requires strong organizational skills, clear written communication, attention to detail, and the ability to manage multiple responsibilities in a remote environment. This role is well suited for professionals who are highly structured, proactive, and comfortable working closely with leadership to maintain operational clarity and execution.

Tasks

• Executive Coordination
  • Manage executive calendars and coordinate meetings across different time zones.
  • Prepare agendas, meeting materials, and documentation required for leadership discussions.
  • Ensure meeting outcomes are documented and action items are tracked.
• Operational Follow-Up
  • Track ongoing initiatives, internal tasks, and deadlines across different teams.
  • Follow up with responsible stakeholders to ensure that operational priorities remain on schedule.
  • Support leadership in maintaining operational visibility across projects and internal activities.
• Documentation and Organization
  • Maintain organized documentation across shared digital workspaces.
  • Ensure that important operational information, processes, and reports remain accessible and properly structured.
  • Assist in preparing internal reports and operational summaries.
• Administrative and Operational Support
  • Assist with operational coordination tasks across internal departments.
  • Support leadership with administrative follow-up related to ongoing initiatives, reporting, and internal processes.
  • Contribute to improving internal workflows and organizational efficiency.

Qualifications

• Bachelor’s degree in Business Administration, Management, Operations, or a related field.
• 2–3 years of experience in administration, executive support, or operational coordination roles.
• Professional proficiency in English (written and spoken).
• Strong proficiency in Microsoft Office 365, particularly Outlook, Excel, Teams, and SharePoint.
• Excellent organizational skills and attention to detail.
• Ability to work independently in a fully remote environment.
• Reliable internet connection and appropriate home working setup.

Requirements

• Experience working in international or remote organizations.
• Exposure to operational coordination, reporting, or executive support environments.
• Experience working with structured processes and documentation.
• Comfort coordinating across multiple teams and time zones.

Benefits

• Full-time permanent employment.
• Fully remote work based in Syria.
• Working hours from 9:00 AM to 6:00 PM Syrian time with a 1-hour break.
• Paid annual leave and public holidays.
• Opportunity to work with global telecom and technology clients.
• Structured professional environment focused on long-term development.