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Role Description

This role offers a dynamic opportunity for a highly organized professional to manage travel logistics for employees and contractors across domestic locations. You will be responsible for planning and booking travel, ensuring cost-effective solutions, and maintaining compliance with internal travel policies. Acting as the primary point of contact for travelers, you will provide support for last-minute changes, cancellations, and emergency situations. The role requires strong communication skills and the ability to coordinate with multiple teams, vendors, and service providers. Additionally, you will track travel expenses, maintain traveler profiles, and prepare reports to inform management decisions. This position offers a remote work environment with occasional flexibility needed to accommodate urgent travel requirements, making it ideal for someone adaptable and detail-oriented.

• Coordinate and book domestic travel including flights, hotels, and car rentals, ensuring cost-effectiveness and compliance with internal policies.
• Maintain vendor relationships, negotiate corporate rates, and resolve service issues promptly.
• Act as the primary point of contact for travel inquiries, providing timely support for changes, cancellations, and emergency travel situations.
• Monitor travel expenses, assist with budget tracking, and ensure accurate financial coding.
• Maintain traveler profiles and prepare analytics and travel reports for management.
• Support the review and update of travel policies to reflect best practices and operational needs.
• Provide on-call support for urgent travel needs outside of standard business hours.

Qualifications

• High School Diploma or equivalent; additional education is a plus.
• Previous experience in travel coordination, administrative support, or related roles.
• Proficiency in Microsoft Office Suite and internal booking tools.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills, with the ability to work effectively with cross-functional teams.
• Attention to detail, adaptability, and ability to manage last-minute changes.
• Spanish language proficiency is a plus.
• Must be able to pass a background check and drug screening.

Benefits

• Comprehensive health, dental, vision, and prescription insurance.
• Fully company-funded basic life and short-term disability insurance.
• 401(k) plan with employer matching and immediate vesting.
• Paid holidays and flexible time off policies.
• Remote work with occasional extended hours as needed.
• Opportunities for professional growth in a supportive, collaborative environment.