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Role Description

This position provides executive-level administrative, technical, and project support to the Public Affairs unit. The role supports internal and external coordination; manages workflow and administrative processes; assists with meetings, events, and Board Committee functions; and contributes to public engagement efforts. A critical responsibility of this position is ensuring all assigned Board Committee meetings and related processes fully comply with the Arizona Open Meeting Law. The position supports organizational procedures, state requirements, and First Things First’s mission-driven culture.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Qualifications

• At least five years’ progressive administrative experience; or Bachelor's degree in a field appropriate to the assignment and two years’ responsible administrative experience.
• Broad‐based knowledge about state government structure, policies and procedures and general knowledge of agency rules, regulations and procedures.
• Organized, detail‐oriented and proactive in handling multiple projects under deadline.
• Knowledge of the principles and practices of administration and management, regulations and operating procedures, accounting and budgeting procedures.
• Extensive computer skills with proficiency in Google Suite, Microsoft Office and Adobe as well as experience with project management and customer relationship management tools.
• Self‐motivated, able to work and solve problems with a minimum of supervision.
• Maintain a positive attitude, flexibility and exercise tact, discretion and skill in promoting mutual respect and effective communication.
• Reliable, regular and punctual attendance during core business hours.

Requirements

• Process purchase orders, travel requests, out-of-state travel approvals, and travel reimbursements in compliance with state rules for the Public Affairs Unit.
• Facilitate travel arrangements for team members and deliver trainings on policies and procedures.
• Support office operations, including ordering and tracking office supplies, maintaining inventories, and providing office coverage.
• Conduct research and data analysis to support Public Affairs projects and decision-making.
• Prepare budgets, track expenditures, and draft financial or operational reports.
• Maintain accurate recordkeeping in accordance with record retention requirements and agency policy.
• Communicate effectively using email, instant messaging, phone, and text.
• Develop and maintain email distribution lists; support communication flow within and across teams.
• Assist print and promotional (Educational Promotion and Brand Awareness (EDUB)) procurement process when necessary.
• Perform duties in a manner that reflects and supports First Things First’s culture, mission, and collaborative environment.
• Support additional responsibilities related to Public Affairs, Marketing, Government Affairs and Strategic Initiatives functions as assigned.

Benefits

• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
• Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.
• Learn more about the Paid Parental Leave program.
• For a complete list of benefits provided by The State of Arizona, please visit our benefits page.