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Role Description

We are seeking a Senior Manager, Scientific Communications & Medical Operations. Reporting to the Executive Director, Scientific Communications, the successful candidate will support operational and planning aspects of medical congress and publication activities. This role focuses on operational coordination, process management, and cross-functional collaboration to ensure scientific communication deliverables, including publications and congress materials/activities are executed compliantly.

Key Responsibilities

• Partner with Scientific Communications, Medical Affairs, and cross-functional stakeholders to track and ensure timely delivery of congress activities across medical affairs.
• Proactively manage timelines and status trackers for medical congress activities and maintain accurate and up-to-date congress and publication plans.
• Manage and administrate standard systems for review and tracking of publications and medical materials, including routing and tracking review and running reports.
• Operational execution of congress activities, including booth scheduling, vendor coordination, metrics and asset tracking, badge procurement, and meeting registration.

Qualifications

• Bachelor’s degree in life sciences or a related field.
• 5+ years of experience in medical communications, scientific communications operations, or congress planning within biotechnology, pharmaceutical, or a medical communications agency.
• Strong project management skills, including attention to detail, organization, and the ability to manage multiple projects efficiently in a regulated environment.
• Knowledge of the Medical, Legal, and Regulatory (MLR) review process for non-promotional scientific or medical materials.
• Hands-on experience with medical communications review systems.
• Working knowledge of publications review processes and experience supporting a publications management system.
• Familiarity with ISMPP guidelines and best practices for ethical publication development and disclosure.
• Experience with publication process requirements in pharma, including documentation and review and approval processes.
• Strong skills in presentation and spreadsheet software (e.g., PowerPoint, Excel) and experience with collaborative content management platforms (e.g., SharePoint) and workflow/project management tools (e.g., Smartsheet).
• Clear, professional communication skills and ability to work effectively with cross-functional partners, external authors, and vendors.
• Position requires up to 10% travel, including mandatory in-person attendance at Apogee All Hands meetings typically held twice per year.

Nice to Have

• Masters Degree or MBA
• Experience with PowerBI, Microsoft Timelines, and/or Adobe Design Suite
• CMPP (Certified Medical Publication Professional) credential

Benefits

• A great culture, grounded in our C.O.R.E. values: Caring, Original, Resilient, and Egoless.
• Opportunity to work in a fast-paced, highly dynamic environment where you help shape the culture and company, wear multiple hats, and learn quickly.
• Market competitive compensation and benefits package, including base salary, performance bonus, equity grant opportunities, health, welfare & retirement benefits.
• We provide competitive time off, including three weeks PTO, two one-week company-wide shutdowns a year and dedicated paid sick leave.
• Commitment to growing you professionally and providing access to resources to further your development.
• Apogee offers regular all team, in-person meetings to build relationships and problem solve.