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Role Description

The Program Manager will oversee the planning, coordination, and execution of the Summer 2026 Science and Engineering Apprenticeship Program (SEAP) and Naval Research Enterprise Internship Program (NREIP) across participating Naval laboratories. The Program Manager will serve as the primary point of coordination between the Government program office, Naval Warfare Centers, laboratory site coordinators, and internship applicants to ensure the successful recruitment, onboarding, security processing, and participation of interns. The Program Manager will ensure all internship program activities are conducted efficiently, in compliance with government requirements, and in alignment with program timelines.

Key Responsibilities

• Internship Offer Management:
  • Compile and maintain the master list of internship applicants recommended for offers across participating Naval sites.
  • Track offer status and ensure timely communication with applicants and site coordinators.
• Security Clearance Coordination:
  • Manage the processing of security clearances for interns requiring access to Naval installations.
  • Coordinate completion of required security documentation, including e-fingerprinting and clearance application forms.
  • Track clearance progress and notify Government representatives when interns receive interim or final clearance determinations.
  • Provide required documentation to Naval installation security offices to support base access for interns.
  • Coordinate with site security personnel to ensure compliance with security and access requirements.
• Intern Onboarding:
  • Distribute internship agreement forms outlining program participation guidelines and obtain required signatures.
  • Provide and track start and end date verification forms for interns and laboratory site coordinators.
  • Process onboarding documentation required by each participating Naval laboratory site.
  • Ensure interns are properly onboarded in accordance with program policies and site requirements.
• Program Coordination and Meetings:
  • Participate in monthly and weekly meetings with Naval Warfare Center representatives and laboratory coordinators to discuss program status, resolve issues, and coordinate program activities.
  • Provide program updates and address operational matters.
  • Maintain continuity and institutional knowledge of program procedures and requirements.
• Program Metrics and Reporting:
  • Develop and provide Return on Investment (ROI) metrics related to program participation.
  • Track participation statistics across participating sites and provide regular reporting to Government stakeholders.
• Program Communications:
  • Manage routine correspondence with internship applicants, participating interns, Naval Warfare Center staff, and laboratory site coordinators.
  • Provide timely updates and responses to program inquiries.
  • Support the distribution of program information, timelines, and requirements to stakeholders.

Qualifications

• Bachelor’s degree in Business Administration, Human Resources, or a related field.
• Secret level DoD security clearance.
• Experience managing multi-site programs or workforce development initiatives.
• Strong coordination and stakeholder engagement skills.
• Experience working with federal government programs preferred.
• Familiarity with personnel security clearance processes and coordination with security offices.
• Strong organizational, communication, and data tracking skills.
• Ability to manage multiple timelines, stakeholders, and program requirements simultaneously.
• Strong attention to detail and commitment to accuracy and timeliness.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information in accordance with security requirements.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams, Outlook).

Benefits

• Direct Deposits & Allotment
• 11 Paid Federal Holidays
• Paid Vacation & Sick Leave
• Medical, Dental, Vision, and Prescription Insurance
• Virtual Doctor Visits (unlimited/$0 copays)
• Company Paid Short-Term and Long-Term Disability Insurance
• Company Paid Basic Life and AD&D Insurance
• Voluntary Life Insurance Program
• Flexible Spending Plans for healthcare, dependent care, & parking/transportation
• Employee Assistance Program (EAP)
• Travel Assistance Program
• Education Reimbursement
• 401(k) retirement plan with company match & profit sharing
• Paid Parking
• Grocery Delivery Service Fee Reimbursement
• Pet Insurance