Project Accounting/Invoicing Support Consultant

Job Description

Our client's Project Accounting team recently went live on a new ERP system and is in the final stages of completing month‑end close while ramping up for the first invoicing cycle. Due to high volume and incomplete migration of historical backup files, the team is seeking temporary administrative resources to support invoicing preparation, backup support, and documentation.

This role is critical to ensuring accurate, timely invoicing by pulling timesheet and expense backup from legacy systems, organizing supporting documentation, and assisting with client‑specific invoice requirements. The team is currently overwhelmed, and speed of onboarding is a top priority.

Key Responsibilities

• Retrieve timesheet and expense backup documentation from the legacy system
• Support the first invoicing cycle by organizing and validating supporting documentation
• Pull detailed hour data as needed, export to Excel, and create pivot tables for attachment to invoices
• Assist with the creation and standardization of invoicing templates
• Support client‑specific invoicing requirements (some long‑tenured clients require invoices in specific formats)
• Merge documents, manage PDFs, and ensure all backup is complete and audit‑ready
• Follow documented procedures and step‑by‑step instructions accurately in a high‑volume environment

Additional Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field
• Experience supporting invoicing or billing processes (administrative or project accounting support level)
• Experience utilizing ERP accounting software
• Heavy use of Excel, PDFs, and legacy system data pulls
• Strong attention to detail with the ability to follow written procedures accurately
• Strong Excel proficiency, including: Pivot tables, Grouping and sorting data, Subtotaling, & VLOOKUP
• Comfortable working with PDFs and Adobe tools
• Ability to perform repetitive, manual tasks with a high level of accuracy
• Strong organizational and documentation skills
• Ability to ramp up quickly with minimal training

Work Environment

• This position is remote, operating on EST hours from 8 AM to 5 PM. Candidates must have their own laptop/computer to authenticate via two-factor authentication, with Oracle Cloud machine access provided. Priority will be given to candidates with their own equipment to facilitate faster start times.

Job Type & Location

This is a Contract position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $30.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.