• Maintain and organize a repository of proposal materials and templates for efficiency. • Responsible for managing all documents related to the proposal. This includes organizing, storing, and maintaining versions of drafts, templates, and final submissions. • Ensure that all documentation is correctly formatted, named, and stored in line with the company’s proposal management system or requirements. • Coordinate team meetings, ensure key milestones are met, and manage timelines to prevent delays. • Tracking deadlines, scheduling proposal reviews, and facilitating team communication to keep everyone on the same page. • Ensure that the proposals meet the requirements set forth in the Request for Proposal (RFP) or solicitation. This includes adhering to formatting guidelines, page limits, and submission requirements. • Responsible for ensuring compliance with internal policies and procedures during proposal development. • Acting as a central point of contact for all team members involved in the proposal process and facilitates clear and effective communication between various departments. • Liaising with clients, subcontractors, and internal stakeholders to gather required information and ensure alignment throughout the proposal’s development. • Collaborate with cross-functional teams to gather information and inputs necessary for proposal preparation. • Participate in proposal review meetings and contribute to feedback sessions for continuous improvement. • Support the proposal submission process, ensuring deadlines are met and documents are accurately submitted. • Track the receipt of the submission and ensure confirmation is received from the client or recipient. • Plays a supporting role to the Proposal Manager and proposal writers by handling administrative tasks, allowing the writers to focus on crafting the narrative and technical aspects of the proposal. • Assist in drafting, formatting, and editing proposal documents to ensure clarity and compliance with customer requirements. • Conduct research of potential customers and industry trends to inform proposal strategies. • Utilizing bid boards and tools to help identify proposals and capture opportunities. • Performs other duties as assigned. Complies with all policies and standards.