SECRETARY OF STATE (DEPT OF STATE)

Address:  1700 W Washington Street. Phoenix, AZ. 85007

Salary: $72,500 

Grade: 21

Under general supervision, this position performs advanced-level accounting and financial operations work supporting agency Accounts Receivable, deposit processing, billing and collections, fixed assets, payroll backup, procurement processing, and financial reconciliations.

This position is responsible for high-volume receivables processing in AZ360, reconciling cash, credit card, check, and wire transactions, maintaining records, managing billing and collections, tracking fixed assets, and providing backup support for payroll and requisition processing in the Arizona Procurement Portal (APP).

The position ensures compliance with State of Arizona accounting policies, internal controls, and audit requirements while supporting the operations of the Business Services, Elections, Archives, and Records Management Division.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

• Account Receivable and Deposit Processing
• Cash, Check, Credit Card and Wire Reconciliation
• Billing and Collections
• Fixed Assets
• Reconciliation and Financial Reporting
• Procurement
• Compliance and Audit Support
• Payroll Backup

• Strong reconciliation and analytical skills.
• Skill in managing high-volume financial transactions with accuracy and attention to detail.
• Skill in using Microsoft Excel to organize, analyze, reconcile, and report financial data.
• Skill in applying AZ360 financial modules to process and record transactions.
• Government billing and collections.
• Cash and credit card reconciliation.
• Ability to interpret and apply state financial policies and procedures.
• Ability to maintain confidentiality of financial and payroll data.
• Ability to manage multiple competing priorities and meet strict deadlines.
• Ability to maintain audit-ready documentation and provide cross-functional operational support.
  
  

Experience working in AZ360 Accounts Receivable (Required)
Experience with Fixed Assets processing preferred
Experience serving as payroll backup preferred

High school diploma or GED required, Associates or Bachelor's degree in Accounting, Finance, or related field preferred

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
  

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

State employees are required to participate in the Arizona State Retirement System (ASRS), the State sponsored retirement contribution plan and the Long-Term Disability (LTD) program after a 27-week waiting period. The ASRS defined benefit plan provides for life-long income upon retirement. You will also have the option to participate in a voluntary deferred compensation program to take advantage of tax-deferred retirement investments.

On, or shortly after, your first day of work you will be provided with additional information about the available insurance plans, enrollment instructions, submission deadlines and effective dates.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.