Job Title: Project Accounting ConsultantJob Description

The Project Accounting team is transitioning to a new ERP system and requires temporary administrative resources to support invoicing preparation and documentation. This role is essential for ensuring accurate and timely invoicing by managing timesheet and expense backup from legacy systems, organizing supporting documentation, and adhering to client-specific invoice requirements. Quick onboarding is crucial to alleviate the current team workload.

Responsibilities

• Retrieve timesheet and expense backup documentation from the legacy system.
• Support the first invoicing cycle by organizing and validating supporting documentation.
• Pull detailed hour data as needed, export to Excel, and create pivot tables for attachment to invoices.
• Assist with the creation and standardization of invoicing templates.
• Support client-specific invoicing requirements, ensuring adherence to specific formats.
• Merge documents, manage PDFs, and ensure all backup is complete and audit-ready.
• Follow documented procedures and step-by-step instructions accurately in a high-volume environment.

Essential Skills

• Experience in invoicing, ERP systems, and accounting processes.
• Proficiency in Microsoft Excel, including pivot tables, grouping and sorting data, subtotaling, and VLOOKUP.
• Ability to work with PDFs and Adobe tools.
• Strong attention to detail and ability to follow written procedures.
• Organizational and documentation skills.
• Capability to perform repetitive, manual tasks with high accuracy.

Additional Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• Experience supporting invoicing or billing processes at an administrative or project accounting support level.
• Experience utilizing ERP accounting software.
• Ability to ramp up quickly with minimal training.

Work Environment

This position is remote, operating on EST hours from 8 AM to 5 PM. Candidates must have their own laptop/computer to authenticate via two-factor authentication, with Oracle Cloud machine access provided. Priority will be given to candidates with their own equipment to facilitate faster start times.

Job Type & Location

This is a Contract position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $30.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Mar 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.