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Role Description

We're seeking a full-time, detail-oriented, high-energy Project Manager / Meeting Planner with experience in healthcare (pharma, biotech, or med comms). You'll need a proven track record of running successful meetings and projects in fast-paced, high-stakes environments - and love doing it. You must enjoy being of service, value great work, and thrive in a tight-knit, supportive team. We love what we do, and we want someone who shares that passion.

Responsibilities

• Provide superior client support and onsite management for all assigned on-site virtual meetings in a variety of formats (ad boards, KOL engagements, speaker trainings, etc.)
• Provide excellence in planning meetings (pre-planning, onsite execution and post meeting wrap-up)
• Act as liaison to expert physicians and high-level clients
• Handle end-to-end logistics including venue identification & selection, contract negotiation, travel, budgets, vendor coordination, and meeting materials
• Maintain high standards with strong client and vendor relationships at concierge-level service quality
• Manage technology vendor for virtual projects
• Develop task lists and timelines for projects to guarantee that timelines are met
• Lead project timelines, calls, and communications with internal and external stakeholders
• Manage post-meeting wrap-ups including budget reconciliations and compliance documentation
• Ensure careful accuracy and attention to detail in all work, including financials, reconciliations and compliance
• Adapt to changing client procedures and needs, maintaining strong relationships
• Proactively seek methods to continuously improve tasks and operational excellence

Qualifications

• Bachelor's degree in related field preferred or equivalent work experience
• 3+ years of relevant experience in healthcare/pharma/biotech meetings
• Positive attitude and problem solving orientation a must
• Exceptional attention to detail and follow-through
• Experience with healthcare and KOL management meetings strongly preferred
• Strong communication, time management, and multitasking skills
• Self-starter who works well independently and collaboratively
• Tech-savvy (Microsoft Office, virtual platforms, cloud tools, mail merges)
• Able to travel for live events (25% on ave) and work occasional evenings/weekends
• Must love being part of a high-performing, fun, and dedicated team
• Capable of making solid and quick judgment calls in a crisis
• Ability to prioritize and schedule tasks in fast-paced environment
• Still working directly with clients in a responsible, appropriate and service oriented way

Benefits

• Fun, collaborative, and flexible work culture
• Remote work flexibility with about 25% travel (primarily on weekends) including domestic and international
• Strong benefits including medical/dental/vision and 401(k) company contributions
• Purpose-driven work