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Role Description

The Campaign Services Coordinator role is responsible for operationalizing campaign service contracts, billing, troubleshooting, and general administrative duties. You’ll spend your days supporting change-making candidates and their teams by making it possible for us to scale our Campaign Services work to meet the growing demand in 2026.

The campaign services program supports Working Families Party endorsed candidates with a variety of organizing, digital, and other services and wraparound support to make sure campaigns are equipped to run and win.

This role will interface directly with candidates and their staff as well as the Organizing & Tech Team and Data Team.

The position is part-time estimated at 20 hours a week, working remotely. The end date for this position is November 19, 2026.

Essential Duties and Responsibilities

• Executing monthly and post-election invoicing for 5-6 services, including:
  • Direct and responsive communication with clients to operationalize billing, routine invoicing, and timely payment.
  • Intaking and coordinating the phonebank service vendor invoices with candidates, confirming payment to vendor with finance department.
  • Helping to maintain up-to-date billing information for long-term campaign services clients.
  • Reviewing, correcting, and approving automatically generated invoices in the Campaign Services Airtable.
  • Ensuring invoice syncs are operating properly and troubleshooting with the Data team when necessary.
  • Recording check and wire payments in Maxio.
  • Assisting in documenting and updating billing procedures and workflows.
  • Updating project costs, profit, and status in the central tracking system.
  • Operationalizing service contracts, managing execution and organization within DocuSign, Airtable, and Google Drive.
  • Supporting Campaign Service Manager with service intake, account setup, onboarding, and offboarding.
  • Supporting Airtable management and optimization, creating reports of campaign service data.

Qualifications

• 1-2 years of campaign-related experience, ideally in operations, compliance, bookkeeping, billing, or another highly detail-oriented role.
• Attention to Detail: Strong observation skills and keen attention to detail for effective account reconciliation.
• Problem-Solving: Ability to identify and resolve problems efficiently and accurately.
• Technology Proficiency: Experience with Maxio and Airtable software a plus. Proficient in use of Excel and Google spreadsheets. Comfortable with Microsoft tools, Google Suite, and Slack.
• Communication Skills: Clear and effective communication for interactions with team members, colleagues, and clients.
• Project Management: Strong organizational skills and follow-through.
• Experience with organizing tools used in electoral campaigns (Scale to Win, Mobilize.us, VAN/EveryAction) a plus.

Schedule and Location

• The position is part-time estimated at 20 hours a week, working remotely.
• The end date for this position is November 19, 2026.
• Travel not required.

Union Affiliation

WFP is a unionized workplace. This is a non-managerial role, eligible to join WFP’s staff bargaining unit after six months of employment. WFP's union employees are represented by the New York Metropolitan Area Joint Board, Workers United union.

Salary

• $24.48 - $43.27 an hour
• National Market A: $25.48/hr - $36.49/hr (Albuquerque, NM; Columbus, OH; Pittsburgh, PA)
• National Market B: $27.60/hr - $36.49/hr (Chicago, IL; Atlanta, GA; San Bernardino, CA)
• High Market: $30.14/hr - $39.90/hr (Baltimore, MD; Los Angeles, CA; Portland, OR)
• Very High Market: $32.74/hr - $43.27/hr (New York, NY; San Francisco, CA; Seattle, WA)

Diversity, Equity, and Inclusion

Working Families Party is an equal opportunity employer with a commitment to economic and social justice. Women, people of color, LGBTQ people, people with disabilities, and members of other historically disenfranchised populations are strongly encouraged to apply. Any applicant who requires an accommodation in order to apply for or perform the essential functions of the job should contact us at [email protected] with the subject line "Application Accommodation" to request such an accommodation.