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Role Description

Reporting to our Director of Procurement, the Senior Buyer is responsible for supporting, developing, and overseeing the procurement of all non-vehicle assets, including parts, tires, fuel, and shop supplies. The primary objective is to ensure optimal inventory stock levels and drive cost-effectiveness across the fleet’s national footprint. This is a hands-on role that balances strategic oversight with operational execution. The Senior Buyer acts as a vital bridge between Procurement, Fleet and Maintenance functions, ensuring fleet readiness while partnering closely with Operations and Finance/Accounting teams. A key priority for this role is the implementation and management of our procure-to-pay (P2P) lifecycle and the standard PR/PO (Purchase Requisition/Purchase Order) process.

What You'll Do

• Procurement Strategy & Vendor Management
  • Develop and implement effective procurement strategies to optimize spend on fleet parts, tires, fuel, and equipment.
  • Drive vendor negotiations to secure favorable pricing, terms, and service-level agreements.
  • Proactively cultivate and manage relationships with new and existing vendors to ensure a reliable supply chain.
  • Lead the implementation of the company's new Procure-to-Pay (P2P) and PR/PO processes across various locations.
• Operational Support & Inventory Control
  • Provide direct support to regional locations regarding fleet parts procurement and emergency sourcing needs.
  • Monitor part inventories across the company to prevent stockouts while minimizing carrying costs.
  • Partner with the Maintenance teams to support locations with Warranty Claims, ensuring maximum cost recovery from OEMs.
  • Support the broader Procurement, Fleet, and Maintenance functions through process improvement and standardization.
• Systems Ownership & Accountability
  • Serve as the primary owner for Fleet systems and manage local team escalations regarding: Telematics & Management - GeoTab & Fleetio; Fuel Management - Fuel card programs and vendor interfaces; Asset Compliance - Vehicle registrations and title work; Onboard Technology - Cameras, two-way radios, and tablets.
  • Hold local and regional teams accountable for ensuring all onboard systems (GPS, cameras, tablets) are functioning and compliant on a daily and weekly basis.
• Reporting & Analysis
  • Generate and analyze Fleet & Facilities ad-hoc reports to provide visibility into spend, asset uptime, and operational performance.
  • Monitor and report on vendor performance metrics and compliance with procurement policies.

Qualifications

• 5+ years of experience in procurement, supply chain, or a related field. Specific experience in fleet parts procurement (heavy-duty, diesel, or school bus industry) is highly preferred.
• Proven experience implementing and managing Procure-to-Pay (P2P) and PR/PO workflows.
• Advanced proficiency in Fleet Management Information Systems (FMIS) such as Fleetio.
• Demonstrated ability to drive cost savings through strategic sourcing.
• Exceptional verbal and written communication skills to influence stakeholders across Operations, Finance, and Maintenance.
• Ability to implement new processes and procedures in a decentralized environment.
• A hands-on leader who can move between high-level strategy and granular operational tasks.
• Deep familiarity in executing with the SOX + Internal Controls function when it comes to the purchasing function.

Requirements

• The targeted base salary range for this role is: $120,000 to $135,000.
• Actual salary may be above or below this range based on factors such as location, skills, and relevant experience.
• This position may include additional compensation in the form of bonus, equity, or commissions.

Benefits

• Medical
• Dental
• Vision
• 401(k)
• Holidays
• Wellness
• Vacation
• And more.