Role Description

This position is part of the City’s realignment initiative within the Public Safety Service Area and will play an important role in helping shape how these services operate moving forward. We encourage you to apply and be part of this transformative effort.

This position is responsible for performing a variety of timekeeping and payroll functions for the Public Safety bureaus, primarily supporting the Portland Police Bureau (PPB). The other internal customers for Public Safety include:

• Portland Bureau of Emergency Management (PBEM)
• Portland Fire & Rescue (PF&R)
• Bureau of Emergency Communications (BOEC)

As a PPB Timekeeper, you will:

• Maintain pay and human resources records, including entering data into payroll, timekeeping, and/or human resources systems.
• Ensure compliance with relevant labor contracts provisions (with support and training).
• Audit timesheets for accuracy according to City of Portland rules and FLSA policies.
• Respond to questions or issues brought forward by employees.
• Research and resolve payroll errors.
• Communicate with staff to resolve any discrepancies.
• Maintain the FMLA spreadsheet, process timesheets as per designation notice parameters, and track claim expirations.
• Run and review payroll retro reports to verify retro payments and overpayments.
• Address any issues and complete overpayment forms for employees.
• Provide strong attention to detail & manage a dynamic workload in a fast-paced environment.
• Work independently with limited assistance and supervision.
• Manage workflow to meet strict payroll deadlines.
• Assist with ad hoc requests and miscellaneous inquiries.

Qualifications

• Solutions Oriented: Uses strong communication skills to work with your team to create, implement, and document solutions.
• Detail Oriented: Maintains a consistent level of attention to detail across different tasks and projects.
• Adaptable: Able to work as a team to accomplish a task and autonomously at times.
• Emotionally Intelligent: Motivated, passionate, team-oriented, and empathetic.
• Collaborative: An outgoing professional who values partnership and develops and supports relationships to get things done.
• Someone who values Diversity, Equity, and Inclusion (DEI): Use DEI concepts to guide and inform your work.
• Discreet: Practices good judgment-related sensitive matters and values confidentiality.

Requirements

• Applicants must be full or part-time, permanent, temporary (does NOT include contract workers), limited-term or seasonal/casual City of Portland employees by the closing date of this announcement OR must have an effective lay-off date with recall eligibility (See HRAR 7.06) from the City of Portland within 24 months of the opening date of this announcement.
• Experience utilizing an integrated financial system, such as SAP or a similar system, to implement timekeeping rules and procedures.
• Experience and skill in accurately inputting, reviewing, and deciphering detailed data preferably across multiple systems.
• Experience effectively managing a high volume of detailed data in a time sensitive environment.
• Experience using tact and discretion in dealing with confidential and sensitive information.
• Ability and willingness to learn a variety of labor contracts, rules, and regulations and implement standard operating procedures.
• Ability to successfully pass an in-depth background investigation.

Benefits

• Full time, regular position.
• Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available.
• Work Location: Primarily remote with onsite work as needed – location TBD.
• This position is or may be eligible for Language Pay Differential for qualifying employees.