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Virtual Rockstar Careers

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Executive Virtual Assistant

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 51-200H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

3 days ago

Salary

$7 / hour

Seniority

Senior

Bachelor DegreeExperience acceptedEnglish

Job Description

• Manage and organize the founder’s daily calendar and meeting schedule • Coordinate meetings, prioritize requests, and protect time for strategic work • Ensure the executive is fully prepared for each meeting with agendas, materials, and reminders • Provide proactive reminders and daily planning support • Monitor and organize the executive’s inbox • Flag urgent messages and route inquiries to the appropriate team members • Draft and send responses when appropriate • Maintain and organize tasks within project management systems • Track action items and deadlines to ensure projects remain on schedule • Prepare meeting briefs and collect relevant materials • Capture notes and action items from meetings • Assist with research, documentation, and operational tasks

Job Requirements

  • Proven experience as an Executive Assistant supporting senior leadership
  • Strong calendar management and scheduling skills
  • Exceptional organizational and time management abilities
  • Excellent written and verbal communication skills
  • Ability to anticipate needs and work proactively without constant direction
  • Comfortable supporting a fast-paced marketing or creative environment
  • High attention to detail and strong problem-solving skills

Benefits

  • Competitive salary commensurate with experience
  • Opportunities for professional growth and development
  • Work closely with a dynamic marketing leader
  • Be part of a collaborative team helping organizations grow and succeed

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