Role Description

The Deputy CFO of Accounting is responsible for directing and overseeing the following areas:

• All areas of accounting operations including:
  • Payroll
  • Cash receipts
  • Accounts receivable
  • Credit/collections
  • Customer service
  • A/P disbursement functions of the association and related entities (C6, APA Divisions)
• All areas of accounting, audit, and tax including:
  • Cash flow
  • Independent audits
  • Tax reporting
  • Financial reporting of the operations of the Association and/or related entities (real estate LLCs, C6, APA Divisions)
• Managing the accounting office staff; interacting with auditors, bank representatives, and investment consultants.
• As designated by the CFO, serves or represents the CFO in his/her absence.

Qualifications

• Education: Bachelor’s in Accounting or Finance/Business with accounting concentration.
• Preferred: Master’s degree in business related field.
• Experience: 10+ years of accounting at a mid to senior level; preferred in a non-profit financial environment.
• Required: Knowledge of cash management, A/P, A/R, payroll, and other accounting operations processes.
• Required: Certified Public Accountant (CPA).
• Outstanding written and verbal communication skills.
• Ability to work effectively with all levels of staff using a variety of mediums.
• Strong management, interpersonal, and listening skills.
• Experience in dealing with external auditors necessary.
• Ability to understand complex financial issues and simplify them for laypersons.
• Ability to synthesize matters to identify core issues and determine appropriate steps to resolve while balancing risk/liability to the Association.

Requirements

• Must possess superior skills with Microsoft applications and analytical and database tools.
• Experience with Business Central and Jet Reports a plus.
• Ability to design and maintain accounting reports.

Responsibilities

• Oversee and provide lead direction of the accounting office to meet goals and objectives timely.
• Develop/change APA’s accounting processes and/or systems to a higher level of usefulness, understanding, effectiveness, and timeliness.
• Ensure the integrity of the general ledgers for all entities and intercompany transactions.
• Oversee disbursement functions of the Association (payroll and accounts payable).
• Supervise managers and staff in respective areas.
• Direct timely and accurate payment of outstanding invoices and reimbursements.
• Direct processing of bi-weekly payroll and related tax deposits.
• Manage unclaimed property reporting and remittances.
• Ensure sub ledgers agree to general ledger.
• Ensure existence of proper internal controls and adherence to regulatory requirements.
• Review and create contract purchase orders in the Accounts Payable system.
• Oversee the employee credit card program and year-end accrual process.
• Assist in assessing cash needs.
• Oversee cash receipts and accounts receivable/credit and collections functions.
• Assure timely depositing of all funds received and preparation of all association A/R invoices.
• Review/analyze various schedules for accuracy and efficiency.
• Oversee periodic state sales tax reporting and filing, bad debt write-offs, weekly dues and subscriptions report.
• Lead the annual audit/tax process from data gathering to finalizing audited financial statements, footnotes, and tax returns.
• Communicate with auditors, tax professionals, bank representatives, lawyers, investment consultants, and governance members routinely.
• Oversee timely reconciliation of bank accounts.
• Coordinate sub-ledger closings and postings to the general ledger.
• Approve institutional expenditures up to $100,000, with full authority in absence of CFO.
• Manage cash balances, transfers between accounts and entities, and the line of credit.
• Ensure staff have access to professional development and cross-training.
• Plan for existing or ongoing projects, programs, operations, and systems.
• Seek out ways to enhance, improve, and streamline business operations and tasks.

Benefits

• Remote Work/Flexible Scheduling
• 401(k) option with employer match of up to 4%
• Medical, dental, and vision insurance options and an outpatient mental health benefit
• Paid personal/vacation time plus 12 paid holidays
• Family/Medical Leave
• Tuition assistance
• Employee Assistance Program (EAP)
• Short- and long-term disability insurance
• And more

Application Instructions

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration.

Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.