• Provides advanced administrative support to Senior Vice President or General Manager and senior departmental staff as assigned • Requires minimal direction and routinely responds to enquiries and other communication on behalf of the executive • Performs administrative assignments of a complex and confidential nature, and a variety of complicated tasks, relying on judgment and experience to accomplish established goals and objectives • Under minimal direction, provides advanced secretarial and administrative support to top management and executives in the functional department • Routinely responds on behalf of the executive to written and electronic communication • Handles material of a highly confidential and time-sensitive nature, as well as a variety of complex situations involving clerical/administrative functions of the office that do not require the direct attention of the executive • Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations • Interprets and adapts guidelines, precedents and practices • Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc. • May assists in the preparation of reports as required by senior staff by contacting various company personnel at all levels to collect, compile, and analyze complex information • Relies on experience and judgment to plan and accomplish goals • Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work • May perform some standard administrative functions such as screening mail and telephone calls, scheduling appointments and maintaining the calendar, setting up the office filing system, and coordinating meetings (large, complex, internal or external) • Keeps records of equipment purchases and maintenance for the department • May maintain certifications, memberships, and publications for the department • Keeps log of paid time off for staff and other staffing administrative duties as assigned • Assist with various projects as assigned • Other duties as assigned • Intermittent travel as needed