The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.

Temporary Coordinator, Signature Events

EventsEventsFull Time Remote Mid LevelTeam 501-1,000

Location

United States

Posted

3 days ago

Salary

$24 - $26 / hour

Seniority

Mid Level

Microsoft Office Excel CRM Data Entry

Job Description

WHO WE ARE:

Job Summary:

The Temporary Coordinator supports the planning, execution, and evaluation of fundraising events such as galas, luncheons, and auctions within a regional portfolio. This role collaborates with internal teams and volunteers to ensure seamless logistics, compelling participant experiences, and strong community engagement. With a focus on detail, communication, and donor stewardship, the coordinator plays a key role in advancing the organization’s mission through successful events.

This is a Temporary, Full-time position, expected to work 35-40 hours a week.

Location Requirement:

This is a field-based role supporting our Midwest Region -- Greater Illinois,
Indiana Chapter. While the role offers flexibility in work location, to be considered a candidate must reside within the region the position supports to ensure strong local engagement and accessibility.

Preferred location(s): Candidates must be based and able to work within the Chicago, IL area

Compensation:

The estimated hiring compensation range for this role is $24 - $26 per hour. Final offers will be based on the candidate's geographic location, consider career experience and may vary from this range due to these and other factors.

Temporary Seasonal and Short-term employees are eligible for Spring Health, Sick time, Bereavement, and Jury Duty leave. Temporary, Short-term employees, if scheduled to work 30 hours per week or more, are also eligible for the following additional MS Society benefits: Medical, Flexible Spending and Health Savings, and Commuter benefits.

Primary Responsibilities:

Event Planning & Execution Support:

Supports regional event planning, execution, and volunteer recruitment for galas, luncheons, and auctions within a regional portfolio.

Provides onsite staffing support for market and regional events ensuring all logistical elements are in place.

Develop event materials including but not limited to donor briefings, run of shows, event layouts, and event participant and volunteer lists.

Volunteer & Vendor Coordination:

Support volunteer recruitment, onboarding, and scheduling for events; serve as the point of contact for volunteers, providing clear communications to ensure volunteers are well-informed and engaged.

Provides support for vendor coordination including but not limited to event supplies management.

Track inventory and ensure timely delivery and setup of event materials.

Cross-Functional Collaboration:

Work cross-functionally with regional development coordinators to provide support for regional event or cultivation initiatives.

Collaborate with development coordinators to promote sharing and adherence to SOPs for enhanced team efficiencies.

Develop SOPs that support team workstreams and provide a consistent execution and donor experience.

What We're Looking For:

1+ year of administrative, fundraising, or customer service experience, preferably in a nonprofit or development setting.

Strong organizational skills with the ability to manage calendars, track deadlines, and maintain accurate records.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with donor databases or CRM systems is a plus.

Excellent written and verbal communication skills, with attention to detail in correspondence and data entry.

Ability to handle confidential information with discretion and professionalism.

Comfortable supporting event logistics, donor mailings, and general office tasks.

Team-oriented mindset with a willingness to learn and take initiative in a fast-paced environment.

The National MS Society is committed to building a diverse and inclusive workforce. We strive to create a workforce that reflects the communities we serve and where everyone feels empowered to bring their authentic selves to work. We need you and your unique talents and perspectives to help us write the last chapter on MS.

APPLICATION INSTRUCTIONS:

We appreciate your consideration of our job opportunities and strive to make it as effortless as possible to apply for our positions. With only a few required sections and the option to use our resume parsing tool, we aim to streamline the application experience, saving you time and effort. Additionally, if you wish to include a cover letter with your application, please feel free to attach it along with your resume, and any other documents required, to the Resume/CV document upload section at the bottom of the My Experience page. We appreciate your interest in joining our team and look forward to receiving your application!

Important: You will not be able to modify your application after you submit it. The "My Experience" page is the only opportunity to add your cover letter and supporting document attachments. If you experience any trouble submitting your materials, please check out our FAQ & Contact Us page.

Job Requirements

1+ year of administrative, fundraising, or customer service experience, preferably in a nonprofit or development setting.
Strong organizational skills with the ability to manage calendars, track deadlines, and maintain accurate records.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with donor databases or CRM systems is a plus.
Excellent written and verbal communication skills, with attention to detail in correspondence and data entry.
Ability to handle confidential information with discretion and professionalism.
Comfortable supporting event logistics, donor mailings, and general office tasks.
Team-oriented mindset with a willingness to learn and take initiative in a fast-paced environment.
Supports regional event planning, execution, and volunteer recruitment for galas, luncheons, and auctions within a regional portfolio.
Provides onsite staffing support for market and regional events ensuring all logistical elements are in place.
Develops event materials including but not limited to donor briefings, run of shows, event layouts, and event participant and volunteer lists.
Supports volunteer recruitment, onboarding, and scheduling for events; serves as the point of contact for volunteers, providing clear communications to ensure volunteers are well-informed and engaged.
Provides support for vendor coordination including but not limited to event supplies management.
Tracks inventory and ensures timely delivery and setup of event materials.
Works cross-functionally with regional development coordinators to provide support for regional event or cultivation initiatives.
Collaborates with development coordinators to promote sharing and adherence to SOPs for enhanced team efficiencies.
Develops SOPs that support team workstreams and provide a consistent execution and donor experience.

Benefits

Spring Health
Sick time
Bereavement leave
Jury Duty leave
Medical benefits (for those scheduled to work 30 hours per week or more)
Flexible Spending and Health Savings (for those scheduled to work 30 hours per week or more)
Commuter benefits (for those scheduled to work 30 hours per week or more)