• Manage complex, multi time zone calendars for the CEO and C-Suite - anticipating conflicts and proactively negotiating solutions • Triage high-volume email and draft, proofread and format executive correspondence, slide decks and proposals • Serve as day-to-day point of contact for internal and external stakeholders, ensuring leaders stay focused on high-value priorities • Coordinate domestic and international travel, including visas, risk-mitigation protocols and on-site logistics • Plan and execute hybrid/virtual leadership off-sites, annual strategy sessions and executive briefings end-to-end • Handle industry-event registrations and related logistics; reconcile expense reports to maintain budget compliance • Assemble and circulate weekly leadership status reports, synthesizing inputs from multiple departments into concise executive summaries • Track action items and follow-ups, ensuring timely completion and transparent communication across functional teams • Provide project-management support for strategic initiatives as needed • Maintain confidential files and records, ensuring adherence to policies and security protocol • Identify and implement process improvements that streamline administrative workflows and enhance virtual-team collaboration—including automation and AI tools