Description

We are seeking a early career HR Specialist with 2–4 years of hands-on experience to support core people operations across the employee lifecycle. This role is ideal for an HR professional who is detail-oriented, employee-focused, and comfortable balancing compliance-driven work with relationship-based HR support.

POSITION SUMMARY

Requirements

PRIMARY RESPONSIBILITIES

Employee Relations, Engagement & Development

• Serve as a trusted HR point of contact for employees and managers.
• Create and facility employee engagement initiatives, including surveys, recognition programs, wellness activities, and culture-building events.
• Partner with supervisors to coordinate employee development, training, and certifications.
• Communicate employee relations concerns to HR leadership and assist with resolution.

Talent Acquisition & Recruitment

• Manage full-cycle recruiting efforts for hourly and salaried roles, including job postings, sourcing, screening, interview coordination, and offering support.
• Execute recruitment strategies in partnership with leadership.
• Coordinate pre-employment processes, including background checks, drug screens, and offer letters.
• Build and maintain talent pipelines through job boards, job fairs, community outreach, and partnerships with schools or workforce agencies.

Onboarding & Offboarding

• Coordinate and deliver onboarding experiences and new employee orientation programs.
• Ensure completion of onboarding documentation, training requirements, and new hire checklists.
• Manage offboarding processes, including exit interviews, system access changes, and documentation.

Leave Administration & Compliance

• Administer and manage employee leaves of absence, including FMLA, state leaves, ADA accommodations, and company policies.
• Partner with employees and managers to ensure a compliant, well-communicated leave experience.
• Maintain accurate records and ensure compliance with federal, state, and company policies.

HRIS, Data & Reporting

• Maintain accurate employee records within the HRIS, ensuring data integrity and confidentiality.
• Administer and approve system employee documentation.
• Generate reports and support audits related to HR data, hiring, training, and headcount.
• Provide administrative support for HR systems and processes.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily, with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

• 2–4 years of progressive HR experience
• GED and some post-secondary education required.
• Experience with full-cycle recruiting and onboarding.
• Demonstrated experience administering leaves of absence (FMLA, ADA, etc.).
• Working knowledge of HRIS platforms and data maintenance.

Preferred

• Bachelor’s degree in human resources, Business Administration, or related field.
• Experience supporting multi-state or growing organizations.
• Experience partnering with external leave administrators or benefits vendors

SKILLS & ABILITIES

· Strong Knowledge of HR Principles and Laws: Thorough understanding of federal, state, and local employment laws and regulations (e.g., FMLA, FLSA, ADA, EEO).

· Effective Communication Skills: Excellent verbal and written communication abilities to interact with employees and management clearly and professionally.

· Problem-Solving and Critical Thinking: Ability to assess situations, interpret information, and make sound, timely decisions to address employee and management needs.

· Interpersonal and Relationship-Building Skills: Skilled at building trust and maintaining positive relationships across the organization to support a collaborative work environment in a remote environment.

· Organizational and Time Management Abilities: Strong organizational skills to manage multiple responsibilities and prioritize effectively in a fast-paced setting.

· Attention to Detail: High accuracy in maintaining records, managing HRIS data, and preparing reports or compliance documentation.

· Reporting: Gather the metrics, generate insights, and prepare reports that support informed decision-making.

· Adaptability and Flexibility: Responsive to changing priorities and able to adapt processes and practices in a dynamic work environment.

· Training and Development Skills: Capable of delivering employee training sessions and workshops remotely that support growth and engagement.

· HRIS and Technology Proficiency: Experience with HRIS systems and proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) or similar software.

· Confidentiality and Integrity: High level of professionalism with a strong commitment to confidentiality and ethical conduct.

LANGUAGE SKILLS

· Proficient in English: Excellent verbal and written communication skills required to convey information clearly, handle sensitive topics, and draft policies, emails, and reports.

· Bilingual or Multilingual (Preferred): Proficiency in an additional language is a plus to support a diverse workforce and facilitate communication across language barriers.

· Strong Interpersonal Communication Abilities: Ability to adapt language and communication style to effectively engage employees at all levels of the organization in a remote environment.

· Active Listening Skills: Capable understanding employee concerns, interpreting needs, and responding thoughtfully in various HR scenarios.

REASONING ABILITY

·Sound Judgment and Decision-Making: Ability to make well-reasoned decisions based on a thorough understanding of HR policies, employment laws, and organizational goals.

· Problem-Solving Skills: Capable of analyzing moderately complex employee relations issues.

· Conflict Resolution: Skilled in assessing situations objectively, mediating disputes, and implementing fair and consistent resolutions to maintain a positive work environment.

· Adaptability in Ambiguous Situations: Ability to remain flexible and effective in fast-paced or ambiguous situations, adjusting approach as needed while keeping organizational interests in mind.

· Analytical Thinking: Proficiency in interpreting data and reports, recognizing trends, and providing insights that support HR strategy and organizational improvement.

· Attention to Detail: Highly attentive to accuracy and completeness in documentation, compliance, and reporting, ensuring integrity in all HR processes.

· Ability to define problems, collect data, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, see, and hear. The employee frequently is required to use their hands to dial a telephone, utilize a computer keyboard and mouse, and operate office equipment. The employee is occasionally required to stand, walk, and reach with hands and arms and lift up to 20 pounds.

Work Environment

The employee works remotely from a suitable, comfortable environment that meets health and safety requirements and is in compliance with applicable employment laws in the employee's state of residence. The employee is expected to sit at a designated secure workspace during regularly scheduled work hours, communicate through phone or computer-based calling systems, type on a standard keyboard, and read and comprehend information from a computer screen and/or digital resources. This position adheres to all relevant state-specific regulations regarding work hours, breaks, and other employment standards.

COMPENSATION & BENEFITS

• Market competitive compensation program.
• Health, Gym discounts, Dental, Vision, Life, Health Savings Account, Flexible Spending Account, 401(k), Paid Time Off, Paid Holidays, & More.

The company extends equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other reason prohibited by law.