Scheduled Hours

12

Position Summary

The ARS will be an integral part of the Admissions process for the MD and MD/PhD programs at WashU Medicine. ARS ensure that every application we receive undergoes initial review according to our program’s guidelines. ARS have two primary responsibilities: reviewing application files and evaluating these files using a rubric.

This is a remote position with a flexible schedule, with ARS expected to work 12-16 hours per week (excluding holidays) from June through December and expected to review on average 8 applications per hour.

Job Description

Primary Duties & Responsibilities:

• Attend training sessions in June and early July, and be available to review applications from July through December (August, September, and October are the busiest months).

• Assess applications for completeness. Flag incomplete files so that problems can be resolved.

• Evaluate application files of prospective first-year medical students using a mission-aligned process and rubric approved by the COA.   

• Maintain confidentiality at all times. The contents of an application must not be discussed with any person other than Admissions leadership.

• Work independently and efficiently, following required timelines.

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

In an effort to avoid potential conflicts of interest, specialists may not be a current or prospective medical school applicant or have a close personal relationship with one (e.g., immediate relative, significant other). Current medical students cannot be considered. Additionally, specialists may not be currently employed in a medical school admissions-related role, nor work in any capacity (independently or with an organization) that provides individual or personal medical school admissions counseling.

Preferred Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Confidential Data Handling, Cross-Functional Communications, Customer Relationship Management (CRM) Software, Detail-Oriented, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Oral Communications, Organizational Savvy, Recordkeeping, Teamwork, Working Independently, Written Communication

Grade

G06-H

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.