Role Description

We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows.

Key Responsibilities

• Manage calendars, meetings, and scheduling across time zones (PST alignment required)
• Handle inbox management and draft professional email communications
• Prepare documents, reports, and maintain organized digital files
• Perform data entry and maintain records in spreadsheets, CRMs, or databases
• Coordinate with internal teams, clients, and vendors
• Track tasks, deadlines, and project timelines
• Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation

Qualifications

• Experience as virtual assistant or administrative support, operations coordination, or similar roles
• B2 English proficiency or higher
• Availability during PST business hours
• Strong organizational and communication skills
• Ability to work independently in a remote environment
• Comfortable using AI tools to improve productivity

Requirements

• Technical Skills
• Google Workspace or Microsoft Office
• Project management tools (Asana, Trello, ClickUp or similar)
• Communication tools (Slack, Zoom)
• Basic CRM familiarity preferred
• Reliable internet connection and remote work setup