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Billing Assistant – Legal Billing and Administrative Specialist

Administrative AssistantAdministrative AssistantFull TimeRemoteSeniorTeam 201-500H1B No SponsorCompany SiteLinkedIn

Location

South Dakota

Posted

36 days ago

Salary

$1.2K - $1.2K / month

Seniority

Senior

EnglishVo IP

Job Description

• Provide criminal legal administrative support by contacting courts, confirming court dates, updating calendars, and reminding clients of upcoming appearances • Coordinate scheduling and calendaring for court dates, meetings, and deadlines • Manage billing processes, including invoicing and payment tracking • Handle trust replenishments and monitor account balances • Perform collections follow-ups with clients as needed • Assist with traffic ticket processing and related documentation • Answer and route inbound calls and emails professionally • Make outbound calls to clients, courts, and related parties • Maintain accurate records and documentation • Communicate effectively with internal teams, courts, opposing counsel, and clients

Job Requirements

  • Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM PST
  • Time Zone Requirement: PST
  • Experience Level: Business Assistant with administrative and billing experience
  • Industry Exposure: Legal services preferred but not required.
  • Strong attention to detail
  • High level of organization and time management
  • Clear and professional communication skills
  • Responsiveness and follow-through
  • Punctuality and reliability
  • Friendly and empathetic client interaction
  • Team-oriented mindset
  • Ability to handle confidential information responsibly
  • Comfort managing both inbound and outbound calls
  • Calendar management using Outlook
  • Email communication systems
  • Phone and VoIP systems
  • CRM systems
  • Internal communication platforms
  • VPN usage as required

Benefits

  • Competitive salary.
  • Paid Time Off.
  • Annual bonuses.
  • 100% remote/home-based position.
  • Full-time, long-term career opportunities.
  • Parental Leave.
  • Professional development and training.
  • Dedicated team support.
  • Alignment with our clients' core values.

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