BeOne Medicines

Cancer has no borders. Neither do we.

Executive Assistant, Global Technology Solutions

Executive AssistantExecutive AssistantFull TimeRemoteTeam 10,001+Since 2010H1B No SponsorCompany SiteLinkedIn

Location

Massachusetts

Posted

33 days ago

Salary

$89.9K - $114.9K / year

High School7 yrs expEnglish

Job Description

• Provide support to the Chief Technology Officer and other team members as needed. • Schedule and manage appointments, meetings, and events to maximize the leader's time and efficiency. • Coordinate travel logistics, including flights, accommodations, transportation, and itineraries. • Oversee and manage the senior leader's expenses, including preparing monthly expense reports, tracking reimbursements, and ensuring compliance with company policies. • Understand business priorities and proactively look for ways to streamline the support matrix. • Build and maintain key external relationships. • Build and maintain internal cross-functional relationships, including the Office of the CEO and Board members. • Assist with planning and executing special projects, ensuring deadlines and objectives are met. • Partner with the Executive Assistants across the enterprise to share best practices. • Schedule and coordinate candidate phone, video and in-office interviews. • Process purchase requisitions and contract. • Provide assistance as needed for assigned department. • Handle sensitive information with discretion and maintain confidentiality at all times.

Job Requirements

  • 7 + years’ experience assisting high level executives and leaders; multiple disciplines a plus.
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
  • High attention to detail to ensure accuracy in documents, scheduling, and communications.
  • Effective problem-solving skills, with a proactive approach to identifying issues and implementing solutions.
  • Ability to work in a fast-paced environment and adapt to changing priorities with ease.
  • Strong interpersonal skills with a collaborative and approachable demeanor, fostering positive relationships within all levels of the organization.
  • A high level of professionalism, reliability, and initiative in all tasks and responsibilities.
  • High level of proficiency with Microsoft Office Suite and other technology tools such as virtual meetings, teleconferencing, and various presentation and organizational software.

Benefits

  • Medical
  • Dental
  • Vision
  • 401(k)
  • FSA/HSA
  • Life Insurance
  • Paid Time Off
  • Wellness

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