• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf • Maintaining comprehensive and accurate records • Organizing meetings, including scheduling, sending reminders, coordination of meeting materials and preparing conference room logistics. • Coordinating after action items for meetings, including minutes • Answering phone calls in a polite and professional manner • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate office or staff member • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters • Serve as primary coordinator and manager of internal Task Management System for document routing and taskers from Senior Coast Guard Leadership. • Correspond with stakeholders across the Coast Guard to ensure taskers are completed on time • Securely coordinate handling of sensitive information from Freedom of Information Requests and Congressional enquiries • Accurately inputted tasker information and documentation and conducts quality checks on data entries • Prepare weekly report for Directorates in the Assistant Commandant for Human Resources on status of taskings • Promptly respond to enquiries and requests from stakeholders at the Coast Guard • Support Coast Guard Executive Team with preparation of Senior Principal (Flag Officer) reading materials