• Retrieve payment confirmations, check copies, and vendor information from Bill.com. • Capture accurate screenshots and download supporting PDF documentation. • Locate corresponding transactions in QuickBooks Online (QBO) and attach documentation to the correct entries. • Follow internal file naming conventions and documentation standards consistently. • Maintain complete, organized digital records to support audit readiness and compliance requirements. • Review expense receipts against company credit card transactions. • Verify Payee, Date, and Amount for accuracy. • Match and attach verified receipts to the appropriate transactions in the accounting system. • Identify incomplete or unclear documentation and coordinate follow-up as needed. • Identify discrepancies, missing documentation, or inconsistencies and escalate to the Finance Director. • Maintain a clear and traceable digital audit trail. • Provide regular updates on completed work and outstanding items. • Adhere strictly to established SOPs and internal controls.