Wikimedia Foundation
Imagine a world in which every single human being can freely share in the sum of all knowledge.
Executive Assistant – Contract
Location
California
Posted
1 day ago
Salary
$37 - $49 / hour
English
Job Description
• Manage complex calendar scheduling for the CEO, with internal and external stakeholders across time zones
• Support scheduling Board and Committee meetings
• Arrange domestic and international travel arrangements for the CEO
• Prepare and submit expense reports and manage reimbursements for the CEO and Board of Trustees
• Partner with the internal Admin team on scheduling logistics related to cross-team initiatives and projects
• Support logistics and planning for in-person events including venue selection and catering
• Support scheduling and project management work for other Foundation special projects as needed.
Job Requirements
- Exceptional attention to detail and strong commitment to accuracy
- Experience consistently producing high-quality work, managing multiple tasks, and executing under deadlines, occasionally during high-pressure situations
- Proven track record of handling confidential and sensitive information with discretion and professionalism
- Experience anticipating prep and coordination meetings for large scale and strategic projects
- Demonstrated ability to work independently and as part of a team
- Excellent organizational and communication skills.
Benefits
- Salaries at the Wikimedia Foundation are set in a way that is competitive, equitable, and consistent with our values and culture.
- We are an equal opportunity employer and maintain an inclusive and equitable workplace.
