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Role Description

The Fleet & Operations Coordinator works cross-functionally with internal departments and external vendors to ensure fleet assets are properly maintained, compliant with applicable regulations, and available to support operational needs. The role also assists in compiling, analyzing, and maintaining operational data.

• Maintain accurate and up-to-date records for all fleet vehicles, including registration, licensing, maintenance, inspections, and asset tracking.
• Coordinate routine and preventative maintenance scheduling to minimize vehicle downtime.
• Assist with vehicle procurement activities including coordinating purchases, leases, and vehicle onboarding/offboarding.
• Support compliance with USDOT regulations and other fleet-related regulatory requirements.
• Coordinate GPS, fuel card, and fleet management system administration.
• Work with internal departments across Lumos to coordinate vehicle availability and operational needs.
• Assist with vendor coordination for maintenance, repairs, and fleet-related services.
• Compile, maintain, and distribute operational reports related to fleet.
• Assist in developing dashboards, tracking tools, and reporting templates in fleet operations management.
• Monitor data trends and escalate inconsistencies or concerns.
• Support leadership with data analysis to improve operational efficiency and cost management.
• Assist in maintaining fleet and operational procedures and documentation.
• Recommend process improvements to enhance efficiency, data accuracy, and operational effectiveness.
• Track fleet-related expense and assist with budget monitoring.

Qualifications

• 3+ years of administrative, logistics, fleet inventory, or operations coordination preferred.
• Associate degree in logistics, business administration, or related field preferred.
• Experience working with reporting tools, fleet systems, or ERP systems.

Requirements

• Excellent interpersonal communication and relationship-building skills at all levels.
• Highly organized, adaptable, and able to thrive in a fast-paced environment.
• Time management expertise to prioritize and execute multiple initiatives effectively.

Physical Requirements

• Frequently operates a computer, keyboard, and related peripherals.
• The ability to sit for prolonged periods of time.

Benefits

• Comprehensive health, dental, and vision coverage.
• Competitive compensation packages, including bonus options for eligible positions.
• Paid Time Off & Paid Holidays.
• Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs).
• 100% employer-paid life and disability insurance.
• Employee Assistance Program (EAP) with access to professional support for life’s challenges.
• 401K plan w/ up to 5% employer contribution and a self-directed brokerage option.
• Wellness program offering education and cash incentives for gym attendance and nutrition programs.
• Employee referral bonuses.
• Discounts on Lumos Fiber Internet for employees who live in our service areas.

Company Description

Lumos is on a mission to deliver lightning-fast, 100% Fiber Optic internet to the communities that need it most. After the merger of Lumos Networks and North State in 2022, we quickly rose to become a leading fiber internet provider. And as of April 1, 2025, we’ve joined forces with T-Mobile to launch T-Fiber—a joint venture that blends Lumos’ infrastructure expertise with T-Mobile’s national reach to bring fiber to more homes than ever before.

• We currently connect over 475,000 homes, businesses, and multi-family buildings across nine states in the East and Midwest.
• With major growth in markets like Ohio, Alabama, Florida, and Georgia—and a shared goal of reaching 12 to 15 million homes by 2030—Lumos is playing a vital role in closing the digital divide.