• Provide tactical execution and logistical support for multiple events while adhering to deadlines and budget requirements. • Partner with the Conference and Event Planning Manager to track and reconcile expenses in line with approved budgets. • Anticipate and project logistical needs for upcoming events involving stakeholders across multiple locations. • Stay attuned to trends in event planning and production, introducing new ideas and creative solutions to improve delivery. • Ensure compliance with organizational policies as well as legal, insurance, health, and safety regulations. • Carry out objectives set forth by the International Grand Basileus (President/CEO), Chief of Staff, and Conference and Event Planning Manager. • Coordinate with internal staff, vendors, and stakeholders to understand event needs, serving as a liaison to senior executives, partners, and industry leaders throughout the planning process. • Support research of venues, vendors, and resources; plan site visits; and support pre-event meetings. • Assist with logistics for all events, including transportation, hotel room blocks, and food and beverage coordination. • Collaborate with Marketing and Communications to ensure event promotion and materials reflect brand standards. • Support communication with vendors and volunteers regarding event set-up, tear-down, entertainment, guest logistics, and follow-up processes. • Track event expenses, assist with creating financial reports, and coordinate payment processing. • Support day-of execution to ensure alignment with organizational standards. • Assist with contract administration and maintain organized files while developing a comprehensive database of industry vendors and venues. • Proactively identify challenges, troubleshoot issues, and recommend solutions with a calm, solution-focused approach.