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Role Description

In support of our continued global expansion, we are seeking to add a skilled Global Mobility Support Specialist to our established Global Mobility (GM) team. The ideal candidate will be a team player with demonstrated experience working effectively and inclusively with remote teams across differing time zones. As this is a remote role, having a dedicated workspace is required. The expectation is you will work core hours aligned with the rest of the team.

The Parsons GM team is a highly-functioning, tight knit group, consisting of the Director of Global Mobility, three Sr. Global Mobility Specialists, and one other Global Mobility Support Specialist. We work seamlessly to deliver critical cross-functional support for the global mobility needs of Parsons, including immigration, domestic and international permanent relocations, and temporary assignments. We maintain a sharp focus on compliance in everything we do. Our team members are dedicated and agile, and our team dynamic is fun!

We provide support with care and empathy, never forgetting that what we do, and how we do it, has a direct impact on our employees and the successful execution of our business goals.

This an exciting time to join us and help shape the future of Parsons!

Responsibilities

• Invoicing Support:
  • Review vendor invoices for accuracy.
  • Prepare invoices for submission by ensuring correct cost coding (confirming code with project contact and ensuring charge codes are active).
  • Record and upload vendor invoices into our tracking system in SharePoint.
  • Route invoices to the correct team for processing.
  • Input invoices and tax/gross-up entries into the OCR system for processing.
  • Work with Finance to identify where credit invoices should be sent for processing.
• Assignment Program Support:
  • Serve as one of the Global Mobility Salesforce Queue Owners, ensuring all GM-related inquiries are routed to Service Cloud for triage.
  • Track status of open cases and ensure proper follow-up and closure of all inquiries.
  • Process Microsoft Forms questionnaire submissions for Assignment Agreements.
  • Review incoming Forms submissions and communicate with requestor to acknowledge submission and to request any missing information.
  • Log Forms submission on tracking log.
  • Prepare Assignment Agreements using Microsoft Word.
  • Distribute agreements to requestor and track distribution and return of executed agreements in Salesforce.
  • Create and maintain IA and Domestic Assignment records in Workday.
  • Run Workday reports to track upcoming assignment agreement end dates.
• Centralized Foreign Travel Assessment Process Support:
  • Assist with reviewing and processing foreign travel assessment requests to provide Global Mobility approval.
• Cross-program Support:
  • Assist with flagging and filing of Global Mobility Team mailbox emails.
  • Ensure other members of the Global Mobility Team are properly updated on the status of assigned activities.
  • Assist with compiling data for quarterly metrics reporting.
  • Organize and maintain all files, records, and correspondence relating to mobility matters.
  • Review and maintain accurate reporting data in various systems, including Excel and internal HR systems.

Qualifications

• Bachelor’s degree or equivalent years of experience preferred.
• Minimum of 3 years of work experience, preferably in a Human Resources administrative support services role.
• Strong ethical and analytical skills.
• Ability to interact and build relationships.
• Salesforce and Workday experience a plus.

Requirements

• Proficiency in a variety of software programs, including Salesforce, Workday, Microsoft Word, Microsoft Excel, PowerPoint, Adobe Acrobat, SharePoint, and Microsoft Teams.
• Must possess excellent written, verbal, and interpersonal communication skills.
• Must be able to multitask.
• Must exhibit excellent judgment and discretion regarding confidential matters.
• Strong organizational, recordkeeping, and relationship building skills.
• Proven ability to follow directions and execute assigned tasks with precision, accuracy, and in a timely manner.
• A strong focus on customer service.

Benefits

• Best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays.

Security Clearance Requirement

• None