This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

The Executive Assistant and Office Operations Manager provides high-impact executive support to the CEO and C-suite while leading office operations, facilities/vendor management, and corporate travel administration. This role blends strategic administrative partnership with hands-on operational ownership to ensure seamless executive experience and a high-performing, well-run workplace.

• Join a global team with more than 30 years of expertise accelerating life-changing therapies to patients worldwide.
• 105+ approved therapies for marketing applications prepared by Veristat.
• 480+ oncology projects in the past 5 years.
• 350+ rare disease projects delivered in the past 5 years.
• Flexible, inclusive culture — 70% remote workforce, 66% women-led teams.

Qualifications

• High school diploma required.
• 7+ years of experience as an Executive Assistant, Senior EA, Office Manager, or similar role supporting senior leadership.
• Demonstrated experience owning office operations/facilities and vendor management in a professional environment.
• Proven ability to manage multiple priorities, operate with urgency, and stay calm under pressure.
• Strong organizational, written, and verbal communication skills with high attention to detail.
• High discretion and ability to handle sensitive/confidential information.
• Proficiency with Google Workspace or Microsoft 365; strong calendar management skills; comfort with expense/travel tools.
• Experience supporting a CEO and multiple C-suite leaders in a mid-size to large organization.
• Experience managing budgets, procurement workflows, and vendor contracts.
• Familiarity with workplace safety, access control/security vendors, or facilities project coordination.
• Experience working in a fast-growing environment and improving processes at scale.
• Must be a strong communicator, open to feedback, highly organized, consistently anticipating needs of individuals and organization.
• Must be able to work independently and operate in times of little guidance, high confidentiality, ambiguity, and competing or shifting priorities.
• Strong writing skills a plus; strengths in relationship building, collaboration, and inspiring others a plus.

Requirements

• Automated Decision Making: All applicants are reviewed by a member of the Veristat Talent Acquisition team; Veristat does not utilize an automated decision-making process.

Benefits

• Remote working
• Flexible time off
• Paid holidays
• Medical insurance
• Tuition reimbursement
• Retirement plans

Company Description

Veristat is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.