Filevine
The Operating Core for Legal
Reporting Operations Coordinator
Location
United States
Posted
15 hours ago
Salary
$76K - $90K / year
Bachelor Degree4 yrs expEnglish
Job Description
• Review daily CSR needs, match reporters by geography/format, and update tracking systems.
• Act as the primary liaison with reporters & agencies, maintaining performance records and contractual details.
• Confirm reporters, share event details (Zoom links, locations, notices), and provide day-of support.
• Resolve urgent issues such as late/no-show reporters or technical problems in real time.
• Own the "top of funnel" for new reporters; guide them through the platform signup, verify credentials, and provide the training/support needed to ensure they take their first jobs successfully.
• Maintain logs of reporter timeliness, attendance, and communication.
• Collaborate with product/engineering teams to inform enhancements to reporting tools and processes.
Job Requirements
- Have 4+ years of experience in operations, vendor management, or logistics (legal tech or court reporting industry a plus)
- Are highly organized and thrive in spreadsheet-driven, detail-heavy environments
- Have strong communication skills — you’re proactive, clear, and diplomatic when dealing with external vendors
- Are comfortable making judgment calls on urgent decisions and juggling shifting priorities
- Are process-driven and enjoy building new systems and playbooks from the ground up
- Care deeply about quality and customer experience
- Work well in a remote team environment and can manage yourself with minimal supervision
- Nice to Have: Familiarity with the Texas court reporting market and specific CSR (Certified Stenographic Reporter) requirements.
Benefits
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag