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Role Description

Join a High-Impact Team as an Accounting Operations Specialist at Instrumental Group!

This role is all about accuracy, adherence to established processes, and operational excellence — your work keeps our operations running smoothly and directly impacts the success of our team.

• Create and manage accurate client invoices, ensuring alignment with contracts
• Track accounts receivable and perform collection outreach
• Process vendor payments, expense reimbursements, and weekly client deposits
• Maintain accurate financial records and support audits
• Follow documented financial processes to prevent errors and improve efficiency
• Support payroll processing if needed (training will be provided as required)
• Manage office vendors, equipment, supplies
• Coordinate team travel, events, and in-person trainings
• Assist with HR functions as needed (onboarding, offboarding, personnel records)

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or a related field
• 2+ years of experience in accounting, financial operations, or office operations preferred
• Demonstrated ability to follow documented processes accurately
• Proficiency with Google Suite and QuickBooks Online
• Experience with AR/AP, reconciliations, or financial audits is a strong advantage

Requirements

• Demonstrates strong financial literacy and comfort working with AR/AP and reconciliations
• Naturally double-checks their work and proactively identifies discrepancies before submission
• Able to manage responsibilities independently while maintaining alignment with leadership and established accounting controls in a fast-paced environment
• Analytical thinker who understands the “why” behind financial processes—not just the steps
• Committed to following established processes and proactively identifying errors
• Trustworthy, discreet, and professional when handling sensitive information
• Comfortable working with numbers and basic financial operations
• Friendly and collaborative—bonus if you’re a dog lover 🐶

Benefits

• Medical, dental, and vision insurance
• Short- and long-term disability coverage
• Accident insurance
• 401(k) retirement plan
• 15 paid holidays + generous PTO
• Quarterly incentive plan
• A vibrant, close-knit team that truly cares