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Executive Support Specialist
Location
United States
Posted
12 days ago
Salary
Not specified
No structured requirement data.
Job Description
Role Description
This role involves providing high-level administrative assistance to ensure efficient operations within the DLA JETS Defense Agencies Initiative Program Management Office.
- Provide Executive Communications and Governance Support.
- Compile, draft, edit, and format reports and briefings.
- Draft executive communications.
- Assist in setting up and facilitating executive meetings.
- Develop meeting agendas, capture minutes, and track action items.
- Ensure materials meet quality standards for leadership approval.
- Support Presentation and Visual Communications Development.
- Integrate text, graphics, and visual elements into presentations.
- Develop visually compelling PowerPoint briefings.
- Translate complex data into clear visual dashboards.
- Create infographics, charts, and executive summaries.
- Maintain documentation libraries using SharePoint.
- Ensure documents are version controlled and accessible.
- Assemble and format technical manuals and reports.
- Provide quality assurance for documentation clarity.
- Compile data to create consolidated reports.
- Coordinate logistics for collaborative events and seminars.
- Support organizational change management strategies.
Qualifications
- 5+ years of relevant experience in executive-level administrative support.
- Expert proficiency with SharePoint, Microsoft Office Suite.
- Experience coordinating high-visibility seminars and meetings.
- Proficient in creating and maintaining technical documentation.
- Excellent communication skills with strong visual capabilities.
- Knowledge of organizational change management standards.
- Ability to manage multiple tasks and competing priorities.
Benefits
- Flexible remote working arrangement.
- Comprehensive healthcare coverage options.
- 401(k) plan with a leading industry match.
- Employee Stock Ownership Plan (ESOP) eligibility.
- Access to dental, vision, disability insurance.
- Opportunities for professional development.
- Supportive and inclusive work environment.
Job Requirements
- 5+ years of relevant experience in executive-level administrative support.
- Expert proficiency with SharePoint, Microsoft Office Suite.
- Experience coordinating high-visibility seminars and meetings.
- Proficient in creating and maintaining technical documentation.
- Excellent communication skills with strong visual capabilities.
- Knowledge of organizational change management standards.
- Ability to manage multiple tasks and competing priorities.
Benefits
- Flexible remote working arrangement.
- Comprehensive healthcare coverage options.
- 401(k) plan with a leading industry match.
- Employee Stock Ownership Plan (ESOP) eligibility.
- Access to dental, vision, disability insurance.
- Opportunities for professional development.
- Supportive and inclusive work environment.
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