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Role Description

We are seeking a detail-oriented and highly organized General Ledger and Payroll Accountant to join our finance team. This role is responsible for maintaining the accuracy and integrity of the general ledger, performing full-cycle accounting tasks, and managing payroll processing in compliance with company policies, GAAP, and applicable regulations.

• Collaborate with other accounting team members and departments to resolve accounting issues and improve processes.
• Maintain strong internal controls and documented procedures for GL and payroll functions.
• Assist with special projects, audits, and year-end activities as assigned.
• Continuously identify opportunities to enhance efficiency and accuracy in accounting and payroll processes.
• Prepare and post monthly journal entries, including accruals, deferrals, allocations, payroll-related entries, and other adjusting entries.
• Perform monthly account reconciliations for balance sheet accounts (e.g., cash, prepaids, fixed assets, accruals, payroll liabilities, intercompany).
• Support the full-cycle month-end close process, ensuring timely and accurate financial close in accordance with GAAP.
• Analyze general ledger activity, investigate variances, and provide explanations and recommendations to management.
• Maintain and update general ledger records, ensuring data accuracy and completeness.
• Assist with the preparation of financial reports, schedules, and supporting documentation for internal reviews and external audits.
• Support annual budget preparation, forecasting, and variance analysis as needed.
• Process bi-weekly (or as scheduled) payroll, including calculation of wages, overtime, bonuses, deductions, taxes, and benefits.
• Prepare and post payroll journal entries to the general ledger.
• Reconcile payroll accounts and liabilities monthly, ensuring all withholdings and employer contributions are accurately recorded and remitted.
• Maintain payroll records, files, and employee data in the payroll system.
• Ensure compliance with federal, state, and local payroll tax regulations, including timely filing of payroll tax reports (e.g., 941, W-2, state unemployment).
• Handle payroll inquiries from employees and managers, resolving issues promptly.
• Serve as a backup or primary contact for payroll-related functions, coordinating with HR as needed.

Qualifications

• 3–5+ years of progressive accounting experience, with significant hands-on experience in general ledger accounting and payroll processing.
• Proven experience with full-cycle month-end close and account reconciliations.
• Prior experience using payroll systems (e.g., ADP, Paychex, UKG, or similar) strongly preferred.
• Experience with ERP/accounting software (e.g., Sage Intaact, Sage, QuickBooks, or Microsoft Dynamics) required.
• Strong accounting expertise, including solid knowledge of GAAP and payroll tax compliance.
• Exceptional organizational skills with a high attention to detail and ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUPs, data analysis) and comfort working with large datasets.
• Analytical mindset with the ability to identify discrepancies, investigate root causes, and propose solutions.
• Excellent communication skills (verbal and written) for collaborating with team members, HR, and employees.
• High level of integrity, confidentiality, and professionalism when handling sensitive financial and payroll information.
• Proactive, self-motivated, and able to work independently with minimal supervision.
• Experience in a mid-sized company or similar environment.
• Familiarity with multi-state payroll compliance.
• Previous involvement in financial audits or process improvements.