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Role Description

This role involves providing core administrative support to legal departments throughout the firm.

• Utilizing a centralized database, retrieve assignments from legal professionals and perform tasks as requested
• Update requestors regarding receipt and status of tasks/projects and consistently meet agreed upon deadlines
• Time-entry support
• Prepare and submit business expense reports
• Travel arrangements (Coordinating with internal travel agency)
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers
• Confirm status of vendor payments
• Provide file management assistance utilizing firm document management system (Netdocs)
• Create, revise and edit documents using MS suite and PDF programs
• General research (non-legal)
• Consistently deliver exceptional customer service to internal clients
• Proactively keep abreast of firm resources, contacts, and subject-matter experts to provide alternative solutions when necessary
• Navigation assistance for new attorneys regarding resources and contacts within the firm
• Additional practice-specific support services as needed

Qualifications

• High school diploma required; bachelor’s degree preferred
• 3+ years of previous administrative support experience in a law firm or professional services environment preferred
• Strong computer skills, proficiency with MS Office Suite (Word, Outlook, PowerPoint, Excel), PDF programs, and the ability to learn new software applications quickly
• Proficient in NetDocuments or similar document management system

Requirements

• Display well-developed and professional interpersonal skills, with the ability to interact and communicate effectively with employees at all organizational levels of the firm
• Demonstrate the ability to take initiative and work both independently and in a team environment with a customer service focus
• Ability to effectively prioritize multiple tasks and produce accurate work product in a fast-paced, deadline-oriented environment
• Demonstrate strong attention to detail, outstanding organizational skills, and the ability to manage time effectively
• Demonstrate strong problem-solving skills, initiative, good judgment, and excellent follow-up skills
• Possess excellent written and verbal communication skills, including strong grammar, spelling, and punctuation
• Possess the ability to handle confidential, sensitive, and proprietary information with appropriate discretion
• Must be a self-starter who can work independently with minimal supervision
• Ability to establish and maintain effective working relationships and collaborate well in a team setting
• Flexible attitude and the ability to deal well with changing assignments and priorities
• Determine most appropriate technology to accomplish a given task and seek ways to utilize technology to improve efficiency
• Proactive in seeking innovative ways to help others and the ART program

Benefits

• The anticipated pay range for this position is as follows: $34.31 - $46.42 per hour
• The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance
• We offer a highly competitive salary and benefits package