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Role Description

This role is designed to provide exceptional administrative leverage through world-class calendar and meeting management, plus travel and expense management, so R&D leaders can stay focused on platform reliability, product delivery, people leadership, and critical business priorities.

• Own complex, high-volume calendars for three senior R&D leaders.
• Schedule and coordinate internal/external meetings across time zones.
• Proactively manage conflicts and tradeoffs by proposing clear options for resolution.
• Maintain strong meeting hygiene and readiness.
• Ensure clean, reliable meeting logistics.
• Build a deep understanding of each leader’s OKRs and priorities.
• Coordinate domestic and international travel, itineraries, and logistics.
• Support expense reporting to ensure timely reconciliations and reimbursements.
• End-to-end ownership of the planning and execution of R&D department off-sites.
• Operate calmly and effectively during incident periods and other high-pressure moments.
• Coordinate closely with Recruiting/TA for interview scheduling and candidate logistics.
• Partner with key ops stakeholders to keep scheduling, logistics, and follow-through aligned.
• Handle sensitive information with discretion and excellent judgment.

Qualifications

• 5+ years supporting senior leaders (Sr Director/VP/SVP), ideally in Engineering, Product, Infrastructure/Security, or a related technical org.
• Demonstrated excellence in high-volume calendar management in a fully remote environment.
• Working familiarity with technical vocabulary and how engineering/product teams operate.
• Proven ability to manage event budgets and act as a financial steward of the business.
• Strong written communication and crisp closed-loop execution.
• Strong project management abilities with deep sense of ownership.
• Proven ability to prioritize under pressure and exercise excellent judgment.
• High bar for professionalism, discretion, and handling confidential information.

Requirements

• Experience supporting leaders in a high-growth remote-first SaaS company (bonus).
• Demonstrated ability to act like an owner and drive process improvements across systems and processes (bonus).
• Experience partnering closely with Recruiting to schedule complex interview loops and candidate travel (bonus).

Benefits

• 401(k) match plus dental, medical, vision, and life insurance.
• Flexible vacation day policy.
• Fully remote work with a monthly work from home stipend.
• Family planning resources and specialized support programs.
• Equity opportunities.
• Boulevard Bucks Learning and Development program.