This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more.

Role Description

This role involves taking ownership of the behind-the-scenes work that keeps invoices, draws, and cost tracking accurate and on time.

• Invoice intake and organization: pull all invoices from email, ensure every invoice is captured, filed, and accounted for.
• Run Adaptive: review/correct coding, categorize invoices accurately, maintain clean vendor records, and flag issues promptly.
• Job cost tracking: code invoices to the correct project and cost code; help maintain visibility into over/under by line item.
• Monthly draw preparation: compile draw packages with required supporting documentation; align invoices with project schedule and progress for review.
• Payment support: prepare items for bill pay (ACH/check), track payment status, and maintain clear records.
• Lien waivers: request, track, collect, and file lien waivers and other closeout/compliance documents.
• Estimating admin support: monitor estimating inbox, download/organize subcontractor bids by job, and input bid values into Excel templates for owner review.
• Maintain organized digital files for invoices, bids, draw documents, contracts, scopes, and key project documentation.
• Provide light support in project software (Co-Construct familiarity is a plus) when needed.
• Help document and improve internal systems for invoicing, draw workflows, and estimating organization.

Qualifications

• 2 or more years supporting a construction company in accounting/bookkeeping, invoicing, job costing, or draws (residential construction preferred).
• Strong understanding of construction invoicing and draws (WIP basics and timing awareness are a plus).
• QuickBooks experience preferred (or strong ability to learn quickly).
• Experience with invoice platforms/tools (bonus if you've used Adaptive or similar).
• Strong Excel skills (comfortable working with cost tracking, templates, and large datasets).
• Extremely detail-oriented with a "close the loop" mindset, able to manage high volume without losing items.
• Clear written English and reliable communication in a remote environment.
• Must reliably meet weekly check-ins and monthly deadlines.
• Able to overlap with U.S. business hours consistently.

Requirements

• Full-Time, contractor role for international applicants (outside the U.S.).
• Competitive compensation at $6 to $7 per hour, commensurate with experience.
• Long-term opportunity with a stable, growing custom home builder.
• Direct collaboration with ownership and meaningful impact on business operations.

Ready to Apply?

If you're organized, accurate, and experienced in construction accounting workflows, especially invoices, job costing, and monthly draws, we'd love to hear from you.