Job Description:

Position Summary:

The Project and Conference Manager will play a pivotal role in planning, coordinating, and executing a wide range of academic projects and conferences. This position will involve working closely with faculty, staff, and external partners to ensure the successful implementation of various academic initiatives and events.

Essential Function and Responsibilities:

1. Project Management:

• Collaborate with relevant stakeholders to initiate, plan, and execute academic projects.

• Develop project plans, timelines, and budgets.

• Monitor project progress and make adjustments as necessary to ensure on-time delivery.

• Coordinate resources, including personnel and materials, to support project goals.

• Maintain clear communication with project stakeholders and provide regular updates.

2. Conference Planning:

• Plan and oversee the University Learning Experience, academic retreats, symposia, and workshops.

• Manage all aspects of conference logistics, including venue selection, registration, catering, and audiovisual needs.

• Collaborate with faculty and staff to create conference programs and schedules.

• Coordinate with external speakers and presenters.

• Ensure a seamless on-site experience for conference attendees.

3. Budget Management:

• Develop and manage budgets for projects and conferences.

• Monitor expenses, track revenue, and prepare financial reports.

• Seek funding opportunities and grants to support academic initiatives.

4. Vendor and Stakeholder Relations:

• Identify and select vendors, contractors, and service providers.

• Negotiate contracts and agreements.

• Cultivate relationships with internal and external stakeholders, including faculty, students, alumni, The Community Solution staff, and industry partners.

5. Evaluation and Reporting:

• Collect feedback and evaluations from participants to assess the success of projects and conferences.

• Conduct After Activity Reviews for use in future planning.

• Prepare comprehensive post-event reports for university leadership.

Qualifications:

• Bachelor's degree in a relevant field (Master's degree preferred).

• Previous experience in project management and event planning, preferably in higher education.

• Strong organizational and time-management skills.

• Excellent communication and interpersonal abilities.

• Creativity and the ability to think strategically.

• Strong attention to detail and problem-solving skills.

• Ability to work independently and collaboratively in a team environment.

Preferred Qualifications:

• Demonstrated skill in working collaboratively with a wide range of stakeholders with differing goals and priorities; experience building working relationships in various areas, including higher education or corporate settings.

• Proficiency in budget management and financial reporting.

• Familiarity with event management software and tools.

Saybrook University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Saybrook University is an Equal Opportunity Employer.

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Company:

Saybrook University