• Lead strategic and tactical development of internal meetings execution to ensure strong engagement with stakeholders • Manage and negotiate any hotel needs, congress needs, destination management company (DMC), and all third-party contracts for all congresses and meetings • Coordinate program details and produce a project timeline / working agenda that outlines all program deadlines and requirements • Conduct regularly scheduled meetings with third-party agencies and stakeholders throughout planning process and program to communicate registration, status meetings, and debriefs • Maintain proactive, positive, open line of communication with stakeholders to ensure understanding of expectations and satisfaction • Partner with third-party agencies to arrange their services • Monitor attrition dates and cancellation policies to ensure contracted services are executed within parameters • Work with finance to complete billing and invoicing • Manage third-party agencies program budget. Track and report expenses to stakeholders and communicate changes on a consistent basis • Handle multiple projects/demands effectively • Onsite meeting management and coordination • Responsible for forecasting, negotiating and reconciling all meeting related expenses • Monitor and track invoices and expenses ensuring expenses are within budget • Manage relationships with vendors including meeting planning vendors, production companies and any other vendor associated with the meeting • Collaborates with Marketing, Sales, and Medical Affairs to define exhibit and convention objectives. Serves as liaison with third-party company