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Role Description

This role provides a pivotal opportunity to support the creation of compliant, compelling, and competitive proposals in the defense and national security space. You will manage key aspects of the proposal lifecycle, coordinating schedules, document repositories, and contributor inputs to ensure quality and timeliness. Working in a collaborative, fast-paced environment, you will act as the central point of contact for subject matter experts, subcontractors, and partners, while proactively identifying risks and implementing corrective actions. Your work will directly impact proposal success and client satisfaction, ensuring that submissions are accurate, complete, and aligned with strategic objectives. The ideal candidate is highly organized, detail-oriented, and comfortable working independently while engaging cross-functionally.

• Coordinate proposal schedules, compliance matrices, outlines, and annotated outlines in partnership with Proposal Managers.
• Manage proposal repositories (e.g., SharePoint, Teams) to ensure version control, security, and proper documentation.
• Track progress against milestones, identify potential risks or delays, and recommend corrective actions.
• Organize logistics for kickoff meetings, daily standups, color team reviews, and executive reviews.
• Serve as the primary liaison for proposal contributors, including SMEs, partners, and subcontractors, issuing and tracking data calls.
• Integrate inputs from multiple contributors, ensuring completeness and compliance with RFx requirements.
• Support drafting and formatting of non-technical content, including resumes, past performance, and organizational charts.
• Coordinate with graphics and production teams for final assembly, quality checks, and submission readiness.

Qualifications

• Bachelor’s degree preferred (Business, Communications, English, or related field) or equivalent experience.
• 2–5 years of experience in proposal coordination, ideally within Federal or DoD contracting environments.
• Familiarity with DoD/Federal acquisition processes and APMP/Shipley methodologies.
• Proficiency in collaboration and compliance tools (SharePoint, Teams, Adobe Acrobat) and willingness to leverage AI-enabled tools.
• Strong organizational and analytical skills, with the ability to evaluate inputs independently and recommend corrective actions.
• Excellent communication skills and ability to collaborate effectively across cross-functional teams.
• U.S. citizenship required; ability to obtain a clearance may be necessary.
• Detail-oriented, proactive, and able to manage multiple deadlines in a fast-paced environment.

Benefits

• Competitive salary and performance-based incentives.
• Continuing education assistance and professional development opportunities.
• Comprehensive healthcare benefits package options.
• 401(k) with employer matching.
• Generous time off policy and federally recognized holidays.
• Collaborative, inclusive, and growth-focused work environment.