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Executive Assistant to the CEO
Location
United States
Posted
7 days ago
Salary
Not specified
Seniority
Mid Level
No structured requirement data.
Job Description
Role Description
We are searching for a dynamic problem-solver with a “get it done” attitude to provide executive support to our CEO. In this role as an Executive Assistant, you will apply sound judgement and a high degree of discretion in a variety of situations.
- Impeccable verbal and written communications skills
- Ability to manage multiple priorities
- Operations acumen and critical thinking to anticipate situations and needs
- Provide solutions with a sense of urgency and high level of professionalism
Key Responsibilities
-
Scheduling & Gatekeeper:
- Manage and maintain a constantly evolving calendar of the CEO and other Executive Leadership team members
- Serve as a liaison with internal staff and external partners at all levels
- Time advocate and liaison creating efficiency and balance for the CEO’s schedule
-
Travel Management:
- Book all domestic and international travel for the CEO including transport, accommodations, and other travel needs
-
Operations acumen:
- Apply understanding of Ontinue’s operations to support CEO/management effectiveness and responsiveness
-
Administrative support:
- Manage expense reimbursement for the CEO
- Other admin tasks as assigned
-
Board preparation:
- Coordinate logistics for board meetings globally
-
Projects:
- Organize internal and external events on behalf of the CEO and the Executive Team
- Support the Executive Team on projects as required
Qualifications
- At least 5+ years’ experience in a global EA role supporting C-suite Executives in a fast-paced environment
- Extensive experience of logistics management including complex schedules and international travel arrangements
- Strong business acumen and understanding of operational priorities
Requirements
- Strong self-starter that can take a task and run with it with limited supervision from the executive
- Adaptable and able to work with limited information and ambiguity
- Very strong interpersonal skills, particularly with executive and senior management
- Acute attention to detail and commitment to delivering excellence in a fast-paced environment
- Polished verbal and written communication skills at all levels
- Proven ability to independently see projects through to completion
- Ability to think creatively with a sense of urgency and adapt quickly to changing needs and priorities
- Computer literacy and proficiency in using the Microsoft Office Suite
- Ability to show flexibility and responsiveness to emails/texts/phone calls
- Availability to perform job duties outside of normal business hours when vital
Attributes / Personality
- Passionate individual with a genuine inclination for helping others succeed
- Proactive, resourceful, and efficient in resolving problems and conflicts
- Able to maintain high levels of confidentiality
- Displays strong sensitivity towards cultural diversity and demonstrates a global mindset
- Be a culture-contributor
- Adapt to a fast-paced, constantly evolving environment
Benefits
- Competitive salary
- Great benefits
- Access to management and Microsoft training
Next Steps
If you have the skills and experience required and feel that Ontinue is a place you can belong, we would love to get to know you better! Please drop an application to this role and our talent acquisition manager will be in touch to discuss further.
Location
United States (Remote)
Department
CEO
Employment Type
Full-Time
Minimum Experience
Mid-level
Job Requirements
- At least 5+ years’ experience in a global EA role supporting C-suite Executives in a fast-paced environment
- Extensive experience of logistics management including complex schedules and international travel arrangements
- Strong business acumen and understanding of operational priorities
- Strong self-starter that can take a task and run with it with limited supervision from the executive
- Adaptable and able to work with limited information and ambiguity
- Very strong interpersonal skills, particularly with executive and senior management
- Acute attention to detail and commitment to delivering excellence in a fast-paced environment
- Polished verbal and written communication skills at all levels
- Proven ability to independently see projects through to completion
- Ability to think creatively with a sense of urgency and adapt quickly to changing needs and priorities
- Computer literacy and proficiency in using the Microsoft Office Suite
- Ability to show flexibility and responsiveness to emails/texts/phone calls
- Availability to perform job duties outside of normal business hours when vital
- Attributes / Personality
- Passionate individual with a genuine inclination for helping others succeed
- Proactive, resourceful, and efficient in resolving problems and conflicts
- Able to maintain high levels of confidentiality
- Displays strong sensitivity towards cultural diversity and demonstrates a global mindset
- Be a culture-contributor
- Adapt to a fast-paced, constantly evolving environment
Benefits
- Competitive salary
- Great benefits
- Access to management and Microsoft training
- Next Steps
- If you have the skills and experience required and feel that Ontinue is a place you can belong, we would love to get to know you better! Please drop an application to this role and our talent acquisition manager will be in touch to discuss further.
- Location
- United States (Remote)
- Department
- CEO
- Employment Type
- Full-Time
- Minimum Experience
- Mid-level
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