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Role Description

KoBold Metals is seeking a proactive and detail-oriented Administrative Group Assistant to support our managers and leadership team. This is an excellent role for someone who loves keeping things organized, thrives in a remote environment, and takes pride in removing friction for others so they can focus on their most important work.

You will support day-to-day operations, coordinate logistics, and occasionally assist with in-person tasks for our CEO, in the Napa area — so living nearby is a plus. We’re looking for someone who is resourceful, eager to pitch in wherever needed, and sees no task as too small or unimportant.

This role is ideal for a self-starter who enjoys working independently, takes the initiative to anticipate needs, and has the drive to make systems run more smoothly.

Responsibilities

• Administrative & Operational Support:
  • Take administrative and operational tasks off managers’ plates so they can focus on their core priorities.
  • Coordinate scheduling for team meetings, offsites, and cross-functional working sessions.
  • Document formatting, prepping, and sending.
  • Handle expense reporting if requested.
• In-Person Assistance (Napa, CA):
  • Occasionally support the CEO with in-person tasks, errands, or document handling.
  • Act as a reliable point of contact for time-sensitive requests that require a local presence.
• Meeting Preparation & Follow-Up:
  • Prepare agendas, gather materials, and ensure meetings are set up for success.
  • Take and distribute notes when needed, track follow-ups, and help keep projects moving forward.
• Communication & Coordination:
  • Be a central hub of information flow - triaging requests, routing updates, and ensuring the right people stay informed.
  • Communicate clearly and quickly in our Slack-first environment.
• Special Projects:
  • Take ownership of ad-hoc projects - big and small - with a solutions-oriented mindset.
  • Continuously look for ways to streamline processes and improve team efficiency.

Qualifications

• 3+ years of administrative, group assistant, or operational support experience in a fast-moving environment.
• Excellent organizational skills with a knack for handling multiple priorities.
• Comfort with real-time communication tools (Slack preferred) and ability to pick up new systems quickly.
• Proven ability to work independently, anticipate needs, and take initiative.
• Professionalism, discretion, and reliability — someone others trust to get things done right.
• Willingness to become a notary within 3 months of starting (or already certified).
• Ability to occasionally assist with in-person tasks near Napa, CA.

Preferred Qualifications

• Reliability: You love making sure nothing slips through the cracks.
• Flexibility: You’re comfortable jumping between tasks and adjusting priorities quickly.
• Resourcefulness: You figure out how to solve problems, not just spot them.
• Team Spirit: You see yourself as a partner to managers and colleagues, ready to support wherever needed.
• Composure: You stay calm, positive, and professional — even when things are moving fast.

Requirements

• This position will likely start as a part-time role but eventually turn into a full-time role.
• The US hourly pay range for this position is $35 - $45.
• Location: Remote, based in or near Napa, CA.