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Role Description

As the Executive Assistant, you’ll be instrumental in supporting key executives on our team and helping them operate at their highest level. This role requires a highly organized, proactive partner who can manage competing priorities, anticipate needs, and ensure the seamless coordination of schedules, meetings, and communications.

This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys enabling leaders to focus on strategic priorities while maintaining strong cross-functional relationships across the company.

What you’ll do

• Provide high-level executive support, including managing complex calendars, coordinating meetings, and handling confidential information with discretion.
• Act as a liaison between executives and internal/external stakeholders, ensuring clear communication and efficient follow-through.
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting.
• Prepare materials for meetings, presentations, and executive communications as needed.
• Support leadership team coordination, including planning leadership meetings, offsites, and key internal events.
• Assist with special projects, cross-functional coordination, and administrative initiatives that support executive and team effectiveness.

Qualifications

• Proven experience supporting senior executives in a fast-paced technology company.
• Exceptional organizational skills, strong attention to detail, and the ability to prioritize effectively in a dynamic environment.
• Excellent interpersonal and communication skills, with the ability to work across all levels of the organization.
• Strong judgment and ability to handle sensitive and confidential information with discretion.
• Proficiency with productivity tools such as Microsoft Office and Google Workspace.

Benefits

• Comprehensive medical, dental, and vision coverage.
• A matching 401(k) plan.
• Flexible paid time off.
• Eligibility for stock options.

Company Description

Pano AI is a 150+ person growth-stage hybrid-remote start-up, headquartered in San Francisco. We are the leader in early wildfire detection and intelligence, helping fire professionals respond to fires faster and more safely—with the right equipment, timely information, and enhanced coordination—so that they can stop a new ignition before it grows.

Pano AI combines advanced hardware, software, and artificial intelligence into an easy-to-use, web-based platform. Leveraging a network of ultra-high-definition, 360-degree cameras atop high vantage points, as well as satellite and other data feeds, Pano AI produces a real-time picture of threats in a geographic region and delivers immediate, actionable intelligence.

Pano AI has raised $89M in venture capital funding from various investors and is recognized by TIME, MIT Technology Review, and Fast Company.