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Role Description

We’re looking for a detail-oriented and proactive Finance & Bookkeeping Manager to help keep our financial operations running smoothly and accurately. You’ll play a key role in managing the agency’s day-to-day finances — including Accounts Payable (AP), Accounts Receivable (AR), payroll, and financial reporting — ensuring our books stay organized, up to date, and aligned with our growth.

If you’re confident with Xero, Bill.com, and Gusto, love bringing structure and clarity to financial processes, and enjoy collaborating with a creative, fast-moving team — we’d love to hear from you.

⚠️ Important: Experience with Xero, Bill.com, and Gusto is required for this position. If you do not have hands-on experience with all three, please do not apply.

• Manage all Accounts Receivable (AR) and Accounts Payable (AP) processes — issuing invoices, tracking payments, processing bills, and reconciling statements.
• Convert signed proposals and agreements into invoices and recurring invoices in Xero.
• Review invoices in Bill.com weekly to ensure accuracy and guide the team on any needed fixes.
• Prepare monthly Profit & Loss (P&L) statements during the first week of each month.
• Perform bank and credit card reconciliations and ensure accurate month-end close.
• Process commission payments, reimbursements, and coordinate payroll through Gusto.
• Collaborate with the team on Bill.com onboarding for vendors and new hires.
• Maintain SOPs and communication templates related to accounting and payments.
• Support year-end coordination with the tax team to ensure clean, reconciled books.
• Provide timely communication and support to the team for finance-related questions.

Qualifications

• 2–4 years of experience in bookkeeping, accounts payable/receivable, or finance.
• Strong proficiency in Xero (1–2 years of experience required).
• Strong proficiency with Bill.com (1–2 years of experience required).
• Experience with Gusto payroll processing (required).
• Experience in a creative, marketing, or digital agency environment.
• Experience with invoicing, collections, and reconciliation.
• Availability for 2–3 hours within 9 AM – 5 PM PST for real-time communication with the team.
• Active presence in Slack during working hours for collaboration and communication.
• Impeccable attention to detail and organizational skills.
• Clear communication and problem-solving abilities.
• A proactive mindset—able to anticipate financial needs and keep operations moving smoothly.

Benefits

• Work from Anywhere
• Competitive Salary (USD)