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Role Description

The Administrative Coordinator - First Aid is responsible for a collection of responsibilities which must take place. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Purchasing, Billing, Legal, Regional Operations Manager, Sales & Service and other Vestis Corporate departments.

• Payroll responsibilities:
  • Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, tracking time and attendance, reporting commissions, and other related payroll in accordance with company policy and our on-site collective bargaining agreement(s).
  • Forward and/or post all notices from Central, Regional management and the Group Processor to the market center employees regarding Company Policy, Payroll, HR and Compliance practices.
  • Review and maintain the time and attendance system.
• HR responsibilities:
  • Implement new administration procedures and forms as directed by the Group Processor, HR management and Finance.
  • Maintain existing employee Personnel files, DOT, OSHA, and other H/R compliant record keeping as directed by Finance or Human Resources.
  • Support New Hire Orientation and compile New Hire packets according to Central Office Guidelines in cooperation with the Group Processor.
• Accounting responsibilities:
  • Review, Support and Maintain the Management Reports including, but not limited to, the Gain & Loss report in Field Management Reporting, monthly inventory, and the monthly API review.
  • Further support the business process around accurate inventory counts, safety and API reviews.
  • Support the weekly input of manual data required for the Key Performance Measures (KPM).
• Office responsibilities:
  • Support the Daily Office functions by ordering supplies through iProcurement, ordering business cards, ordering computers for new employees.
• Functional Responsibilities:
  • Support the Billing Function within the MC by uploading to Coupa, Ariba or other similar invoice processing system(s) and sending billing related information to the Billing Hub.
  • Support Management Reporting within the MC by providing reports to the Management team.
  • Complete additional assigned tasks and responsibilities as needed to support day-to-day operations and evolving business needs.
  • Assist with the creation, documentation, and maintenance of Standard Operating Procedures (SOPs) specific to business processes and operational requirements as needed.

Qualifications

• Strong oral and written communication skills required.
• Strong experience with Excel and Microsoft Suite.
• Ability to develop and maintain a positive working relationship with others.
• Detail oriented, ability to multi-task, with strong organizational skills are required.
• Experience with Oracle Business Suite, a plus.

Requirements

• Work Experience 1-5 yrs., preferred; Microsoft Suite Experience, specifically Excel required.
• 2 year degree preferred but not required.

Company Description