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Role Description

We are seeking a detail-driven Remote Booking & Scheduling Coordinator to oversee client reservations, manage scheduling timelines, and ensure every booking detail is accurate and properly confirmed. This fully remote role is ideal for someone who thrives on organization, communicates clearly, and can confidently manage multiple moving pieces at once. The ideal candidate works independently while leveraging provided systems, tools, and internal support to deliver a seamless, well-coordinated booking experience from initial inquiry through final confirmation.

• Coordinate reservations, manage scheduling timelines, and process confirmations
• Communicate with clients to gather preferences, clarify details, and provide updates
• Research destinations and options to assist in building customized itineraries
• Prepare and deliver quotes based on client needs
• Monitor bookings for accuracy and proactively follow up when adjustments are needed
• Maintain organized records and ensure a smooth client experience from start to finish

Qualifications

• Strong organizational and written communication skills
• Ability to manage multiple timelines and client requests efficiently
• Customer service, administrative, or booking experience (preferred, not required)
• Comfortable working independently in a remote environment
• Detail-oriented, dependable, and confident using digital systems and research tools
• Must be a citizen of the US, Mexico, UK, Spain, or Australia

Benefits

• 100% remote flexibility
• Structured training and ongoing mentorship
• Access to tools and systems to support your success
• Clear path for growth within a collaborative and supportive team