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Role Description

The HR Compliance Specialist is primarily responsible for overseeing and ensuring compliance with predictive scheduling laws across all impacted Stores. This role monitors weekly scheduling activity, investigates changes that may trigger compliance requirements, and partners closely with field leadership to ensure premium pay, documentation, and communication standards are met. In addition to predictive scheduling responsibilities, the Specialist supports broader HR Compliance initiatives and projects as needed to ensure ongoing adherence to federal, state, and local regulations.

The base salary range for this role is $70,310 – $97,450. The base salary range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

Qualifications

• Bachelor’s Degree or equivalent combination of education and related work experience
• Four (4) years’ experience in Human Resources or related function
• Proficiency with Microsoft Office suite (Word, Outlook, Excel, PowerPoint)
• Excellent verbal and written communication skills, including ability to effectively elicit information from, and provide information to others
• Strong analytical and problem-solving skills, ability to critically evaluate complex information and articulate recommendations
• Must perform efficiently in a high-volume environment, both independently and as part of a team, while maintaining organization and attention to detail, with ability to multi-task and meet competing priorities
• Maintain a high level of confidentiality at all times
• Ability to communicate well in writing and verbally
• Ability to adjust to changing priorities and deadlines

Requirements

• Review weekly predictive scheduling and labor compliance reports to identify schedule changes, missed notice requirements, and potential premium pay triggers.
• Contact Store Managers to validate the reason for schedule changes (associate requested vs. manager initiated), ensuring accurate documentation in all cases.
• When changes are manager initiated, follow up to verify premium pay was issued correctly and determine appropriate corrective action when needed.
• Track and escalate recurring concerns or trends to the Director of HR Compliance. Recommend compliance enhancements.
• Maintain accurate, audit ready documentation of all scheduling investigations, outcomes, and follow up actions.
• Monitor newly hired and newly promoted managers; assign predictive scheduling training modules and follow up until completion.
• Develop a subject matter expertise on predictive scheduling requirements and support managers with questions on compliance, documentation, and system processes; work with managers to recommend overall compliance strategies and improvements to processes.
• Manage compliance related training assignments and system testing.
• Review weekly training completion reports and send reminders to individuals or leaders with outstanding requirements.
• Partner with HRIS to resolve reporting or system issues.
• Develop and oversee compliance training communications for Corporate, DCs, and Stores, coordinating with Communications teams as needed.
• Maintain the compliance training calendar and ensure timely, accurate deployment of required training modules.
• Manage and track all compliance related notices distributed to Stores, including any required Store Manager responses.
• Review regulatory updates, alerts, and posting requirements from systems such as Poster Guard and research tools and recommended compliance enhancements, as feasible.
• Notify the Director of upcoming legal changes and recommend next steps.
• Maintain an internal compliance tracker to ensure annual and recurring deadlines are met.
• Provide onboarding related compliance notices to HRIS and verify completion.
• Support updates to employee handbooks and HR policies, partnering with the Director to incorporate legal changes.
• Ensure internal websites, systems, and onboarding materials are updated appropriately once final documents are approved.
• Independently manage project components, including timelines, deliverables, and cross functional coordination.
• Conduct research using tools such as XpertHR and Poster Guard to support project and compliance needs.

Physical Requirements/ADA

• This position may be performed remotely in any U.S. State.
• Requires sitting, standing, walking, hearing, talking on the telephone, attending meetings, typing, and working with paper/files, etc.
• Consistent timeliness and regular attendance.
• Vision requirements: Ability to see information in print and/or electronically.
• This position may be performed remotely anywhere within the United States.

Supervisory Responsibilities

• None

Disclaimer

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company’s overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.